Office Manager📣 Job Ad

About the Role

TalentHUB is seeking an experienced Office Manager to oversee its Executive Office and serve as the central operational and coordination hub for the organization. This full-time position, based in Riyadh, reports directly to the CEO and encompasses a broad range of responsibilities beyond executive support. The role requires a proactive individual to manage daily office operations, facilitate cross-departmental communication, ensure follow-through on executive decisions, and oversee vendor and facilities management.

Role Scope and Responsibilities

This is a comprehensive coordination and office management role, distinct from secretarial duties. The successful candidate will manage the Executive Office's day-to-day activities, including scheduling, correspondence, meeting preparation, and documentation. A key aspect involves coordinating with department heads to track and finalize executive-level decisions and initiatives. Additionally, the role includes overseeing general office administration, such as vendor relations, supply management, facilities upkeep, and budget monitoring for office-related expenses.

Key Responsibilities

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Draft, review, and manage official correspondence, reports, and executive communications.
• Prepare meeting agendas, record minutes, and track follow-up actions.
• Organize and maintain executive files, records, and confidential documents with discretion.
• Prepare presentations, reports, and documents for executive and board meetings.
• Act as the primary communication link between the CEO's office, internal departments, and external stakeholders.
• Coordinate inter-departmental activities on behalf of the Executive Office and ensure action items are closed.
• Track the status of executive decisions and initiatives across teams, reporting progress to the CEO.
• Oversee the head office's daily operations, including supplies, equipment, facilities, and service providers.
• Manage vendor relationships, service contracts, and monitor office-related expenses and budgets.
• Supervise and coordinate administrative staff and support functions as assigned.
• Organize company events, executive meetings, and official functions.

Qualifications and Experience

• Proven experience as an Office Manager, Executive Assistant, or in a similar executive support and office management role within a structured organization.
• Demonstrated experience coordinating across departments and following up on action items to completion, extending beyond personal assistant duties.
• Experience in general office administration, including vendor management, facilities, supplies, and office budgets.
• A Bachelor's degree in Business Administration or a related field.
• Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking skills, with the ability to manage competing priorities and deadlines effectively.
• Professional written and verbal communication skills in both Arabic and English.
• A high level of discretion and the ability to handle confidential information.
• Must be based in Riyadh or willing to relocate.
• Experience level required is 5-10 years.

Work Environment and Company

This is a full-time position based in Riyadh. The company operates within the agriculture and food sector. The specific company name will be shared with shortlisted candidates.