Document Controller

About the Role

Hill International, Inc. is seeking a Document Controller to join their team in Dammam, Eastern region. This is a full-time position requiring a professional who can effectively manage project documentation to ensure accuracy, efficiency, and compliance with established procedures.

Role Overview

The Document Controller will be responsible for maintaining comprehensive project document filing systems, facilitating the inward and outward flow of documents, and ensuring all records are accurately tracked and accessible. This role is central to supporting project teams with document control and administrative requirements.

Key Responsibilities

• Maintain project document filing systems, ensuring accurate and efficient inward/outward document flow and tracking.
• Receive, register, distribute, and track project documents, routing them to appropriate project team members and stakeholders.
• Maintain accurate records of document submissions, revisions, approvals, and acknowledgements.
• Perform data entry, document coding, and document storage within the Electronic Document Management System (EDMS).
• Prepare and issue transmittals, document reports, acknowledgement letters, and other project correspondence through EDMS tools, including RoBOTic Document Control.
• Monitor pending documents and follow up with relevant internal teams and stakeholders to ensure timely responses and approvals.
• Maintain document registers and ensure all documentation is correctly filed, indexed, and readily accessible.
• Assist project teams with document control, word processing, and general administrative requirements.
• Support the preparation and export of As-Built documentation in client-required formats.
• Ensure project documentation complies with established document control procedures, project standards, and client requirements.
• Assist with the compilation of project documentation reports and provide accurate document status information when required.
• Ensure confidentiality, accuracy, and integrity of project records and documentation.

Qualifications and Experience

• A minimum of 5 to 10 years of experience in document control or a related administrative field.
• Demonstrated ability to manage complex document filing systems and tracking processes.
• Proficiency in using Electronic Document Management Systems (EDMS).

Work Environment

This is a full-time position based in Dammam, within the Eastern region. The role involves working closely with project teams and various stakeholders to ensure efficient document management across projects.

Application Process

Interested candidates are invited to apply for this Document Controller position. Salary details will be discussed during the interview process.