Executive Secretary

About the Role

TalentHive is recruiting for an Executive Secretary to support a leading Saudi business group with over 40 years of operations in construction, industrial services, heavy equipment, transportation, and logistics. This full-time position is based in Dammam, Eastern Region, and involves providing direct support to the General Manager.

Role Overview

The Executive Secretary will ensure the smooth and efficient operation of the General Manager's office. This role requires a highly organized and proactive individual who can manage executive operations and support senior leadership within a corporate environment.

Key Responsibilities

• Provide comprehensive executive and administrative support to the General Manager.
• Manage executive calendars, appointments, meetings, and daily schedules.
• Coordinate meetings and communications with senior management, internal departments, and external stakeholders.
• Prepare and manage professional correspondence, reports, presentations, and business documentation.
• Organize management meetings, prepare agendas, record minutes, and follow up on action points.
• Manage incoming communications, prioritize requests, and ensure timely responses.
• Maintain confidential records, sensitive information, and executive correspondence.
• Coordinate administrative activities and ensure the efficient operation of the General Manager's office.
• Proactively anticipate administrative requirements and support the timely completion of management priorities.

Qualifications and Experience

• 2-5 years of experience in an executive secretarial or similar administrative support role.
• Demonstrated ability to manage multiple tasks and prioritize effectively.
• Strong organizational and communication skills.
• Proficiency in preparing professional documentation and managing executive schedules.

Work Environment and Benefits

This role offers exposure to senior leadership and executive-level business operations within an established Saudi organization. The work environment is professional, collaborative, and supportive, providing opportunities for long-term career stability and professional development within a growing and diversified business group.

Application Process

Candidates meeting the qualifications are encouraged to apply for this full-time Executive Secretary position in Dammam.