HR & Admin Supervisor

About the Role

AQGlobal is seeking an experienced and hands-on HR & Administration Supervisor to manage the day-to-day HR, government relations, and administrative activities for its growing operations in Dammam, Saudi Arabia. This full-time role requires strong practical experience in Saudi HR operations, recruitment, employee mobilization, payroll, government portals, and regulatory compliance.

Key Responsibilities

• Manage the complete employee lifecycle, including recruitment, onboarding, contracts, probation, transfers, leave, attendance, disciplinary matters, and separation.
• Maintain accurate employee records and ensure HR documentation complies with Saudi Labor Law and company policies.
• Coordinate performance appraisals, salary reviews, promotions, and employee development processes.
• Manage employee grievances and daily HR matters in coordination with management.
• Coordinate medical insurance, employee benefits, and End of Service Benefits (EOSB).
• Prepare regular HR reports covering headcount, vacancies, Saudization, turnover, leave, and overtime.
• Manage local and overseas recruitment for managerial, technical, and operational positions.
• Develop and maintain relationships with recruitment agencies in KSA and overseas markets.
• Coordinate visas, mobilization, onboarding, and deployment of overseas employees.
• Work with department heads to develop manpower plans based on business growth and operational requirements.

Government Relations and Compliance

• Maintain strong working knowledge of Saudi Labor Law, Saudization/Nitaqat, and employment regulations.
• Manage HR-related government platforms including Qiwa, GOSI, Muqeem/Absher, and Mudad/WPS.
• Ensure timely processing and renewal of Iqamas, work permits, visas, employment contracts, and other employee documentation.
• Monitor Saudization requirements and advise management on compliance and workforce planning.
• Maintain company registrations and licenses, including Commercial Registration, Chamber of Commerce, and Balady.

Payroll and Compensation

• Manage and verify monthly payroll in coordination with Finance.
• Ensure compliance with the Wage Protection System (WPS) and applicable Saudi regulations.
• Verify overtime, allowances, deductions, leave settlements, final settlements, and EOSB calculations.
• Maintain accurate attendance and payroll supporting records.

Administrative Coordination

• Coordinate employee documentation, site access, and gate passes for Aramco and major oil & gas customers.
• Manage or support relevant contractor/vendor portals and employee clearance requirements.
• Coordinate documentation required for customer audits, prequalification, and workforce mobilization.
• Support management in collecting and maintaining HR and workforce data for IKTVA and other localization requirements.
• Manage company-provided employee accommodation and labor camps, ensuring compliance with safety and municipal requirements.
• Coordinate leases, utilities, maintenance, and landlord relationships for accommodation.
• Coordinate employee transportation and mobilization between company facilities, rental yards, and customer/project sites.
• Coordinate with Procurement, Logistics, and external clearing agents for SABER/SASO, FASAH/ZATCA, and customs-related documentation.
• Ensure company administrative documents required for equipment and spare-parts imports are maintained and provided on time.

Qualifications and Experience

• 5-10 years of experience in HR and administration.
• Proven practical experience in Saudi HR operations, recruitment, employee mobilization, payroll, government portals, and regulatory compliance.
• Experience within the equipment rental, oil & gas services, construction, logistics, or heavy equipment sectors is preferred.