HR Coordination & Documentation Specialist

About the Role

Iduast Company is seeking an HR Coordination & Documentation Specialist to join its team in Dammam, Eastern Province. This full-time role involves managing comprehensive HR documentation and coordinating essential HR processes for a multi-national workforce, ensuring compliance with Saudi labor regulations. The position requires 2-5 years of relevant experience.

Key Responsibilities

• Establish, update, file, and store physical and electronic personnel files for multi-national staff, including employment contracts, visa documents, onboarding materials, performance records, payroll vouchers, and termination documents, meeting Saudi labor inspection requirements.
• Support departments in document circulation for onboarding, confirmation, transfer, contract renewal, and contract termination, tracking process milestones and updating file information timely.
• Maintain employee data on Qiwa and GOSI systems, ensuring consistency between system entries and physical files.
• Conduct regular file inventory, complete missing documents, and implement file confidentiality and borrowing management in accordance with Saudi legal retention requirements.
• Respond to employee HR inquiries from internal departments and provide documentation during labor inspections by Saudi authorities.
• Maintain the personnel information ledger, track personnel movement, and generate basic HR statistical reports.
• Perform other HR coordination and documentation tasks as assigned by the superior.

Qualifications and Experience

• College degree or above in Human Resources or Administration; HR-related certificates are preferred.
• Minimum of 3 years of hands-on experience in HR documentation and HR operations.
• Experience managing multi-national employee files.
• Understanding of Saudi employment document retention and inspection requirements.
• Familiarity with the full hire, transfer, and resignation workflow.

Required Skills and Abilities

• Proficient English for reading, writing, and communication.
• Strong understanding of Saudi legal requirements for HR documentation.
• Detail-oriented with strong document and ledger management capabilities.
• High confidentiality awareness.
• Good cross-department coordination skills.
• Hands-on experience with Qiwa and GOSI systems is preferred.