Supply Chain Planner

About ABYAT

ABYAT is a prominent retail store in the Middle East, offering a wide range of home improvement products including tiles, wallpapers, lighting solutions, and kitchen fixtures. Established in Kuwait in September 2005, the company has expanded its operations into Saudi Arabia, with further plans for Qatar and the UAE. ABYAT focuses on customer needs and offers a diverse selection of products.

Role Overview: Supply Chain Planner

ABYAT is seeking a Supply Chain Planner to join its team in Dammam. This full-time role is crucial for supporting business expansion into new areas and markets by ensuring effective material planning, procurement, and logistics coordination. The position aims to maintain required service levels for new kitchens, remodeling projects, and new product categories such as Bedrooms, Wardrobes, Laundry, Coffee Corners, and Wall Cladding. The role combines material planning with procurement and international logistics responsibilities, with specific areas of expertise available.

Key Responsibilities

• Review sales demand, forecasts, customer orders, production requirements, and current inventory levels.
• Run and review Material Requirements Planning (MRP) and prepare replenishment plans to ensure timely material availability.
• Maintain accurate planning parameters, supplier lead times, safety stock levels, and delivery dates in SAP.
• Monitor material consumption and identify potential shortages or excess inventory.
• Identify and report Bill of Materials (BOM) discrepancies and master data inaccuracies.
• Coordinate with relevant departments to align material availability with business and operational requirements.
• Create and issue purchase orders (POs) to local and international suppliers and obtain order confirmations (OCs).
• Follow up with suppliers on production schedules, order quantities, prices, readiness dates, and required documentation.
• Monitor overdue purchase orders and obtain recovery plans to minimize supply delays.
• Coordinate with suppliers to ensure timely delivery and compliance with agreed terms.
• Maintain accurate procurement records and update order status in SAP and relevant trackers.
• Request and compare freight quotations in accordance with the approved procurement process.
• Coordinate with international suppliers and freight forwarders to arrange shipments and monitor progress from supplier pickup to warehouse or factory delivery.
• Track shipment milestones, expected arrival dates, and potential delays.
• Review shipping documents, including commercial invoices, packing lists, certificates of origin, and bills of lading.
• Coordinate customs clearance requirements and resolve documentation discrepancies or shipment-related issues.
• Ensure all required certificates and documents are available for regulatory approvals and customs clearance.
• Update shipment status, delivery schedules, and relevant information in SAP and shipment trackers.

Required Experience and Skills

• 2-5 years of experience in supply chain planning.
• For Procurement Focus: Practical experience in foreign and local procurement, including overseas supplier coordination, purchase order management, and supplier follow-up. Good understanding of procurement processes, order confirmations, and delivery commitments.
• For Logistics Focus: Practical experience in logistics, international shipments, and freight forwarder coordination. Hands-on experience in shipping documentation, shipment tracking, and customs clearance coordination. Good understanding of international freight processes and delivery timelines.
• Strong knowledge of material planning processes and the Purchase-to-Pay (P2P) cycle.
• Mandatory strong ERP System experience; SAP experience is preferred.
• Experience in a manufacturing or retail environment is an advantage.
• Strong analytical, organizational, communication, and supplier coordination skills.
• Ability to monitor supply chain activities, identify potential delays, and take corrective action to ensure material availability.