Administrative Assistant

Tasks and Responsibilities:

1. Recording and organizing incoming and outgoing correspondence.
2. Classifying, saving, and archiving project documents, both paper and electronic.
3. Following up on document statuses, notes, and responses with relevant parties.
4. Ensuring the circulation of the latest version of documents and plans.
5. Updating document logs and preparing periodic follow-up reports.
6. Organizing meeting minutes, reports, contracts, and work orders.
7. Maintaining the confidentiality of documents and the integrity of files.
8. Coordinating with the project team, contractors, and the supervision authority.

Requirements:

1. Bachelor's degree in a relevant field.
2. At least 3 years of experience in document control, preferably in construction projects or facility management.
3. Proficiency in the Arabic language, reading and writing.
4. Good level in English.
5. Proficiency in Microsoft Office programs, especially Excel, Word, and Outlook.
6. Experience with electronic document management systems, such as Aconex or SharePoint.
7. Accuracy, organization, and the ability to multitask.