Executive Administrative Assistant

About the Role

Sealy Mattress Middle East is seeking an Executive Administrative Assistant to provide essential operational, clerical, and organizational support. This full-time role is based in Jeddah, Makkah Province, and is crucial for ensuring the smooth day-to-day manufacturing and corporate functions at the Middle East Mattress Factory Co. The Executive Administrative Assistant will act as a primary liaison between corporate departments and assist upper management in maintaining workplace efficiency.

Key Responsibilities

• Manage and prioritize daily office operations, including organizing executive schedules, scheduling department meetings, and routing internal documentation.
• Serve as a central communications bridge across production, logistics, finance, and sales environments.
• Draft, format, and audit business correspondence, meeting minutes, administrative policies, and official company letters in both English and Arabic.
• Maintain highly organized digital and physical filing archives to ensure administrative data integrity and compliance with Saudi corporate regulations.
• Compile monthly administrative checklists, expenditure tracking, and performance metrics for management review.
• Assist with tracking historical data, logging transactional summaries, and coordinating with internal data entry teams to update records.
• Collaborate with procurement and warehouse departments to log supply schedules, administrative purchases, and vendor communications.
• Coordinate hospitality and administrative schedules for international corporate visitors, supply chain partners, and external stakeholders.
• Handle sensitive or confidential personnel files and executive correspondence with absolute discretion.

Required Experience

Candidates should possess 5-10 years of relevant experience in an administrative or executive support role, preferably within a manufacturing or corporate environment. The role requires a proven ability to manage multiple tasks, prioritize effectively, and maintain confidentiality.

Skills and Attributes

• Strong organizational and time management skills.
• Excellent written and verbal communication skills in both English and Arabic.
• Proficiency in drafting and formatting business correspondence and official documents.
• Ability to maintain accurate digital and physical filing systems.
• High level of discretion and integrity when handling confidential information.
• Capability to coordinate effectively across various departments and with external stakeholders.

Work Environment

This full-time position is based at the Middle East Mattress Factory Co. in Jeddah, Makkah Province. The role involves working closely with corporate departments, upper management, and external partners, requiring a professional and collaborative approach.

Application Process

Further details regarding the application process and salary will be disclosed to qualified candidates.