Head of Administration (Saudi National)

About the Role

Albaik Food Systems Co. is seeking a highly experienced and results-driven Head of Administration to lead corporate administration, personnel affairs, regulatory compliance, and employee services. This full-time position is based in Jeddah, Makkah, Saudi Arabia, and requires a Saudi National with over 10 years of relevant experience.

Key Responsibilities

• Lead and oversee daily corporate administrative operations, including office services, facilities management, and general administrative support.
• Manage administrative contracts, vendors, service providers, and operational budgets.
• Develop, implement, and continuously improve administrative policies, procedures, and internal controls to ensure efficient and cost-effective services.
• Oversee personnel operations throughout the employee lifecycle, including employment contracts, records, transfers, renewals, and separations.
• Manage attendance, leave administration, employee documentation, benefits administration, and payroll coordination.
• Oversee employee relations, disciplinary procedures, grievances, and end-of-service settlements, ensuring consistent application of company policies.
• Oversee government platforms such as Qiwa, GOSI, Mudad, Muqeem, and Absher Business.
• Ensure compliance with Saudi Labor Law, HRSD regulations, Saudization, Nitaqat, and Wage Protection requirements.
• Identify regulatory violations, potential penalties, legal risks, and financial exposure, implementing preventive and corrective measures.
• Monitor regulatory updates and ensure timely completion of government transactions, renewals, and mandatory submissions.
• Coordinate with legal and relevant authorities on labor-related matters, disputes, and regulatory requirements.

Leadership and Operational Excellence

• Lead and develop administration and personnel teams.
• Establish departmental KPIs, service standards, and internal controls to improve efficiency and accountability.
• Drive process improvements, digitalization, and administrative system enhancements.
• Prepare operational, compliance, and performance reports to support management decisions.
• Collaborate with Finance, Legal, and other corporate departments to ensure effective service delivery.

Qualifications and Requirements

• Minimum of 10 years of experience in administration, personnel affairs, or a related field.
• Proven leadership experience in managing administrative and personnel teams.
• Strong understanding of Saudi Labor Law, HRSD regulations, Saudization, Nitaqat, and Wage Protection requirements.
• Demonstrated ability to develop and implement administrative policies and procedures.
• Proficiency in managing government platforms such as Qiwa, GOSI, Mudad, Muqeem, and Absher Business.
• Excellent organizational, communication, and problem-solving skills.

Work Environment

This is a full-time position based in Jeddah, Makkah, Saudi Arabia, within a dynamic corporate environment at Albaik Food Systems Co.

Application Process

Candidates who meet the qualifications are encouraged to apply for this role. Salary details will be discussed during the interview process.