Procurement Supervisor F&A

About the Role

Zahid Tractor is seeking a Procurement Supervisor-F&A to join their team in Jeddah. This full-time role involves overseeing procurement activities, developing sourcing strategies, and ensuring efficient, integrity-driven procurement procedures. The supervisor will coordinate with vendors, negotiate contracts, analyze costs, and implement methods for cost reduction.

Key Responsibilities

• Monitor the activities of procurement officers and develop sourcing strategies.
• Coordinate with vendors, negotiate contracts, analyze costs, and follow up on deliveries.
• Implement cost reduction methods and ensure procurement procedures maintain high integrity, efficiency, and effectiveness.
• Identify and develop relationships with new suppliers, negotiate offers, and ensure adherence to required specifications, scope, quality, and warranty.
• Process procurement transactions using M3 and Lotus Notes systems.
• Review monthly ABC analysis reports for the respective region and liaise with the contract management team regarding supplier credit facilities and valid contracts.
• Obtain quarterly purchase forecasts from regional stakeholders.
• Implement Internal Audit Department (IAD) recommendations to maintain appropriate processes and controls.
• Report non-compliant practices or misconducts against Procurement Department (PCD) policies.
• Collaborate with operations planning teams to establish proper material safety stocks.
• Assign workload and ensure efficient utilization of resources.
• Manage forecasting, tabulation, and sourcing of requested items (parts, consumables, cables, safety materials, logistics, refurbishment, material handling services) for the assigned region, utilizing SAP Ariba tools.
• Assist departments in developing and implementing procurement best practices, processes, quality manuals, and strategies.
• Maximize savings through forecasting, skilled negotiations, and volume purchasing, in coordination with department heads.
• Prepare and process purchase orders and documents in accordance with company policies, budget, and procedures.
• Daily review the distribution of purchase orders to Procurement Officers and follow up on delivery dates and payment terms with suppliers and end-users.
• Ensure timely closure of open orders and clearance of advance payments.
• Source, select, and negotiate the best purchase package in terms of quality, price, terms, deliveries, and services.
• Source alternative new products, suppliers, or sub-contractors to meet business needs.
• Liaise with the Accounts Payable Department to ensure accurate and timely payment of invoices.
• Maintain, log, and record procurement transactions and pricing in the system.
• Report and record discrepancies or receipt of defective products/services, determine root causes of conflicts with suppliers, and implement corrective measures.
• Conduct meetings with suppliers and internal requesting departments, compiling and submitting documented "Minutes of Meeting" with action plans to the Procurement Manager.
• Achieve departmental and individual Key Performance Indicators (KPIs).

Qualifications and Experience

• A minimum of 5 to 10 years of relevant experience in procurement.

Work Type

This is a full-time position.