Program Coordinator / Project Coordinator and Cost Analyst Saudi National

About the Role

Parsons is seeking a Program Coordinator / Project Coordinator and Cost Analyst to join their team in Makkah, Saudi Arabia, with operations extending to Jeddah. This full-time role is open to Saudi Nationals and involves supporting the planning, coordination, financial tracking, and successful delivery of programs and projects. The successful candidate will ensure alignment with scope, schedule, quality, and budget objectives.

Key Responsibilities

• Coordinate multiple projects from initiation through completion, tracking milestones, deliverables, dependencies, risks, issues, and action items.
• Schedule and coordinate project meetings, workshops, reviews, and related activities, preparing agendas, presentation materials, minutes, and follow-up communications.
• Monitor deadlines and follow up with project team members to ensure timely completion of assignments.
• Maintain accurate project records, contracts, correspondence, reports, cost documentation, and supporting files.
• Facilitate communication among project teams, clients, consultants, contractors, vendors, and leadership.
• Support project closeout activities, including final documentation, lessons learned, and financial reconciliation.
• Identify potential project delays, risks, or challenges and escalate concerns to the appropriate manager.
• Track project budgets, commitments, expenditures, invoices, purchase orders, forecasts, and financial obligations.
• Prepare cost reports, budget summaries, variance analyses, financial projections, and management reports.
• Compare actual costs against approved budgets and investigate discrepancies.
• Support the preparation of cost estimates, pricing analyses, funding requests, and change-order evaluations.
• Review invoices and expense documentation for accuracy, completeness, and compliance with contractual requirements.
• Maintain cost databases, financial spreadsheets, project trackers, and reporting systems.
• Assist with monthly, quarterly, and annual financial reporting.
• Monitor labor, material, subcontractor, travel, administrative, and other project-related costs.
• Support earned value tracking and other project performance measurement processes, as applicable.
• Provide cost-related information to project managers and leadership to support informed decision-making.

Required Qualifications and Skills

• Education: Bachelor’s degree in Business Administration, Project Management, Finance, Accounting, Construction Management, Engineering, Public Administration, or a related field.
• Experience: Approximately 2 to 3 years of experience in project coordination, program administration, cost analysis, financial tracking, or a related role.
• Experience coordinating schedules, budgets, documentation, project communications, and financial information.
• Strong proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Ability to prepare and maintain project budgets, cost reports, financial spreadsheets, and tracking systems.
• Knowledge of cost control, budget monitoring, variance analysis, forecasting, and financial reporting principles.
• Strong organizational, analytical, written, and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• High level of accuracy and attention to detail.
• Ability to work independently and collaboratively across multiple departments.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to communicate effectively with project teams, clients, consultants, contractors, vendors, and leadership.

Desired Skills and Experience

• Experience supporting large-scale construction, infrastructure, engineering, transportation, buildings, or development projects.
• Experience with project management information systems, enterprise resource planning systems, cost control software, or financial reporting platforms.
• Experience preparing cost estimates, change-order evaluations, pricing analyses, forecasts, and funding requests.
• Experience with earned value management, project performance measurement, or related project controls processes.
• Familiarity with contracts, purchase orders, invoices, commitments, subcontractor costs, and commercial documentation.
• Experience supporting project closeout, financial reconciliation, lessons learned, and final reporting.
• Advanced Excel skills, including pivot tables, formulas, data analysis, dashboards, and financial models.
• Knowledge of project management principles, cost control procedures, and financial management practices.
• Experience coordinating with clients, consultants, contractors, vendors, and internal leadership.

Work Type

This is a full-time position based in Makkah, Saudi Arabia, with responsibilities extending to Jeddah.