Project Administrator📣 Job Ad

About the Role

Olive Tree Consulting Group is seeking a Project Administrator to join our team in a full-time, permanent, and fully remote capacity. Based in Jiddah, Makkah, Saudi Arabia, this role is central to supporting our core advisory work with a major Saudi organization. The Project Administrator ensures precise project documentation and seamless logistics for remote advisory sessions, acting as the anchor for consulting engagements by creating and maintaining essential written records.

Key Responsibilities

• Attend remote advisory sessions to capture accurate, plain-language notes and decision logs.
• Organize digital project workspaces to ensure all files and templates are current and accessible.
• Coordinate schedules for complex, multi-party meetings across different time zones.
• Track project timelines and send reminders to team members about upcoming deadlines.
• Draft weekly status updates that summarize progress without using unnecessary jargon.
• Prepare meeting agendas and distribute background materials well in advance.
• Help refine internal administrative processes to make them simpler and more efficient.
• Maintain project contact lists and ensure all communication channels remain active.
• Ensure that all recorded actions have a clear owner and a specific deadline.

Candidate Profile

We are seeking an individual who values order and clarity, with a natural ability to identify unrecorded decisions or misplaced files. Given the fully remote nature of this role, candidates must be comfortable managing their time and maintaining focus independently. Strong written English is essential for producing clear notes. The ideal candidate remains calm when schedules change and communicates effectively with diverse individuals. Reliability and a commitment to accuracy are highly valued.

Desired Background and Experience

This entry-level role is suitable for candidates with 0-1 years of experience. A helpful background includes:

• Basic familiarity with project management tools or shared document platforms.
• Previous experience in roles requiring high attention to detail, such as data entry or coordination.
• A background in administrative work, including school projects or internships.
• Strong proficiency in standard office software for word processing and spreadsheets.
• An interest in organizational dynamics and process improvement.
• The ability to summarize lengthy conversations into concise, actionable points.

About Olive Tree Consulting Group

Olive Tree Consulting Group is an advisory practice focused on helping leadership teams resolve recurring management issues, particularly in the space between strategy and daily execution. The firm addresses structural habits that hinder organizational growth, favoring practical changes over large-scale transformation. Our work involves examining decision-making processes, meeting execution, and ownership recording. We prioritize useful written notes and clear ownership, operating on the principle that memory is not a management system, to establish quieter, more effective management patterns.

Compensation and Work Environment

This is a fully remote, full-time position offering a competitive and attractive salary. The role provides an opportunity to observe a focused advisory practice and contribute to a significant project for a major Saudi partner. Olive Tree Consulting Group fosters a professional and supportive culture, emphasizing productive work during business hours to ensure a clear separation between professional and personal life.