Administrative Data Entry File Clerk📣 Job Ad

About ReLytics and the Role

ReLytics, a company dedicated to delivering exceptional service and maintaining organized business operations, is seeking a full-time Administrative Data Entry File Clerk. This remote position is based in Medina, Al Madinah, and is suitable for candidates with 0-1 year of experience. The role focuses on managing records, accurately entering data, and supporting daily operations to ensure organizational efficiency.

Role Overview

The Administrative Data Entry File Clerk will be responsible for maintaining digital files, updating databases, and organizing administrative records. A primary focus of this role is to ensure that all information is entered accurately and efficiently. The successful candidate's attention to detail, reliability, and commitment to data accuracy will be integral to supporting daily operations and contributing to team organization and productivity within a remote work environment.

Key Responsibilities

• Intake & Indexing: Receive files from various sources including shared inboxes, portals, internal ticketing tools, and cloud folders. Confirm document types, required fields, signatures, and attachments, then index each record using standard metadata such as client/project ID, date, document category, version, and region.
• Document Organization: Apply standardized naming conventions and folder structures. Convert document formats as needed (*, PDF merge/split, image-to-PDF, compressing, version labeling). Maintain controlled libraries for final, draft, and archived documents, including retention tags.
• Quality Control: Perform daily spot checks to identify duplicates, misfiles, missing pages, and unreadable scans. Flag exceptions and route them to the correct owner with clear notes, while also maintaining error logs and contributing to process improvements to reduce rework.
• Records Governance & Compliance: Handle sensitive records with strict access controls and maintain confidentiality. Follow retention schedules, legal hold instructions, and deletion/archival rules. Support audits by quickly retrieving records and documenting chain-of-custody steps.
• Collaboration & Communication: Coordinate with HR, Finance, Operations, Legal, or Customer teams to clarify file requirements. Provide status updates on backlog, turnaround time, and any issues identified during processing.

Required Qualifications

• Experience in records management, administrative support, clerical work, or document control is preferred.
• Demonstrated strong attention to detail and the ability to consistently follow naming and filing rules.
• Comfortable handling confidential information and adhering to strict procedures.
• Basic computer proficiency, including familiarity with file systems, spreadsheets, PDFs, and collaboration tools.

Work Environment

This is a full-time, remote position, requiring the ability to work independently and maintain productivity in a virtual setting. The role is suitable for individuals seeking an entry-level opportunity with 0-1 year of experience in administrative or data management functions.

Application Information

Candidates who meet the outlined qualifications are encouraged to apply. Salary details for this position will be disclosed during the interview process.