Administrative Records Specialist (Remote)📣 Job Ad

About the Role

RecruitLyticx Hires is seeking a meticulous and detail-oriented Remote Documentation Specialist. This full-time position offers remote work flexibility while contributing to operational efficiency and information management. The role is ideal for individuals with a strong commitment to accuracy and a focus on ensuring clarity and consistency in all records.

Role Overview

In this role, you will be instrumental in creating, reviewing, and maintaining a diverse range of documents. Your primary focus will be on organizing and updating documentation, verifying information for correctness, and ensuring all materials are properly formatted and securely stored within our systems. A keen eye for detail, exceptional organizational abilities, and proficiency in essential software applications are paramount for success.

Key Responsibilities

• Receive and process documentation from various sources including shared inboxes, portals, ticketing systems, and cloud platforms.
• Review incoming documents to confirm completeness, verify required fields, ensure necessary approvals are obtained, and check for all essential attachments.
• Apply standardized metadata to documents, including project IDs, document categories, dates, and version details, to facilitate efficient search and retrieval.
• Ensure all documents are properly indexed and organized for easy access and management.
• Implement and adhere to consistent naming conventions and structured folder systems for all documentation.
• Format and standardize documents to align with internal documentation guidelines and best practices.
• Perform file conversions as needed, including PDF formatting, merging or splitting files, file compression, and managing version control.
• Maintain structured documentation libraries, categorizing documents into draft, final, and archived states with appropriate labeling.
• Conduct routine quality assurance checks to identify formatting inconsistencies, missing information, duplicate entries, or other errors.
• Identify and flag any discrepancies or errors, routing issues to the relevant stakeholders with clear and concise notes.
• Maintain logs of documentation errors and actively contribute to the improvement of documentation processes and workflows.
• Ensure all documentation meets internal quality standards and formatting requirements.
• Handle sensitive documentation with the utmost confidentiality and adhere to strict access controls.
• Follow established document retention policies, version control practices, and archival procedures.
• Support internal audits by efficiently retrieving requested documents and maintaining accurate version histories.
• Ensure compliance with all internal documentation standards and relevant regulatory requirements.
• Collaborate effectively with various teams, including HR, Operations, Legal, Finance, and Customer Support, to clarify documentation requirements and resolve issues.
• Provide regular updates on documentation status, backlog, and processing timelines to relevant stakeholders.
• Communicate clearly and professionally regarding any missing information, required revisions, or necessary updates.
• Support teams by maintaining accessible, well-organized, and up-to-date documentation systems.

Qualifications and Requirements

• Experience in documentation management, administrative support, records management, or similar roles is preferred.
• Strong attention to detail and the ability to consistently follow formatting and documentation standards.
• Comfortable handling confidential information with a high degree of professionalism.
• Basic computer proficiency, including experience with document editing tools, spreadsheets, and file management systems.
• Ability to work independently in a remote environment while maintaining high levels of accuracy and organization.

Required Skills

• Microsoft Office Suite proficiency
• Exceptional Attention to Detail
• Strong Organizational Skills
• Document Management
• Administrative Support
• Records Management
• File Management
• Confidentiality

Work Environment and Details

This is a full-time, remote position. The role is based in Medina, Al Madinah, Saudi Arabia. Experience required is 0-1 year. Tools you may use include cloud storage platforms (Google Drive, SharePoint, Dropbox), document editing and formatting tools (Microsoft Office, Google Workspace, Adobe Acrobat), spreadsheets for tracking and indexing documentation, and e-signature and document approval platforms. Success will be measured by the accuracy and consistency of documentation, turnaround time from document receipt to finalized storage, organization and accessibility of document repositories, audit readiness and document retrieval efficiency, and compliance with documentation standards and retention policies.

About the Project Coordinator Role

Halliburton is seeking a Project Coordinator to join its team in Medina, Saudi Arabia, within the Madinah Region. This full-time position offers the opportunity to contribute to a global leader in the energy industry. The role is designed for individuals who are motivated to innovate, achieve, grow, and lead. You will be responsible for coordinating projects, with a particular focus on those involving multiple rig activities, emphasizing efficiency and performance. While this role primarily addresses projects with limited inter-Product Service Line (PSL) dependency, it also provides a valuable learning experience through collaboration and shared responsibilities with a senior project manager on larger, more complex integrated projects.

Key Responsibilities

• Coordinate projects that require activity management for single to multiple rig operations, focusing on areas with limited inter-Product Service Line (PSL) dependency, performance-based contracts, or limited non-core third-party services.
• Learn from and share responsibilities with a senior project manager for all aspects of larger, more complex fully integrated projects.
• Lead regularly scheduled meetings to review performance indicators and implement management systems to drive greater efficiencies and performance.
• Lead and actively participate in operational problem-solving during execution, including leading or supervising investigations into Safety Quality (SQ) events or risks.
• Plan, organize, and coordinate projects for three or more product service lines (PSLs) in accordance with established company policies, procedures, systems, and requirements.
• Serve as a champion for Halliburton and the Customer's Health, Safety, and Environmental (HSE) regulations, expectations, and guidelines.
• Verify equipment received at the well site against documented specifications and requirements.
• Ensure all third-party rental or purchased equipment has current inspection and testing documentation.
• Lead internal pre-project execution exercises (*, Drilling Well On Paper, Completing Well On Paper) and post-project review/close-out meetings.
• Participate in regularly scheduled project safety meetings and Business/Operations Performance Reviews.
• Conduct performance reviews in accordance with established PSL and Project Key Performance Indicators (KPIs).
• Maintain detailed records of Daily Operations Reports in OpenWells, with a focus on productive times and Non-Productive Time (NPT) classification.
• Maintain the latest version of project procedures and expectations, ensuring all Halliburton personnel are working from the most current documents.
• Evaluate PSL operational performance and the applicability of technology offerings.
• Manage the project Performance Optimization Plan.
• Resolve all cross-PSL issues with the customer prior to final invoicing and report processing.
• Document lessons learned and communicate them to the District and Project Leadership Team.
• Maintain a positive attitude, professionalism, and discretion at all times, demonstrating excellent communication skills and the ability to work successfully with a wide variety of people at different levels within the organization.
• Demonstrate strong leadership skills and client intimacy/interface.

Qualifications and Requirements

• A bachelor's degree in a suitable STEM (Science, Technology, Engineering, or Mathematics) field is required.
• A minimum of 3 years of related experience is necessary.
• A minimum of 2 years of full-time oil and gas experience is required.

Required Skills

• Project Management
• Coordination
• Leadership
• Problem Solving
• Health, Safety, and Environment (HSE)
• Communication

Work Environment and Company Information

This is a full-time position located in Medina, within the Madinah Region. Halliburton is committed to attracting and retaining top talent by investing in its employees and empowering them to develop their careers. Halliburton is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.

About the Role

Accor is seeking an experienced Chief Steward to lead stewarding operations in the Madinah Region, specifically in Medina, Saudi Arabia. This role reports to senior management and is responsible for the maintenance, cleaning, and availability of all kitchen equipment, utensils, and service ware to support dining operations across all Food & Beverage outlets. This is an opportunity to lead a team within a globally recognized hospitality network, contributing to responsible hospitality practices.

Key Responsibilities

• Lead and supervise the stewarding team to achieve operational excellence and maintain high performance standards.
• Oversee daily stewarding operations in all restaurants, bars, banquet facilities, and kitchens, ensuring adherence to cleaning procedures, hygiene standards, and food safety regulations.
• Develop and implement cleaning programs and quality assurance procedures for kitchen and back-of-house areas, focusing on continuous improvement.
• Manage inventory of cleaning supplies, equipment, and chemicals, analyze usage, and maintain vendor relationships for cost-effectiveness.
• Coordinate stewarding staff scheduling and allocation across outlets and shifts to ensure adequate coverage.
• Train, mentor, and develop team members on cleaning procedures, safety practices, equipment handling, and food safety protocols.
• Monitor and enforce compliance with health, safety, and environmental regulations, including waste management practices.
• Analyze operational data and key performance indicators to identify trends and implement process improvements.

Qualifications and Requirements

• Minimum of 5 years of progressive stewarding operations experience in large-scale Food & Beverage environments, preferably in a resort, hotel, or high-volume hospitality setting.
• Proven leadership experience supervising and managing stewarding teams.
• Comprehensive knowledge of kitchen equipment, chinaware, glassware, and utensil maintenance standards.
• Strong expertise in cleaning procedures, sanitation protocols, and food safety regulations (HACCP, ISO standards, or equivalent).
• Solid understanding of health, safety, and environmental compliance requirements in hospitality operations.
• Excellent organizational and time management skills with analytical and problem-solving abilities.
• Proficiency in inventory management, cost control, and budget analysis.
• Excellent written and verbal communication skills in English.
• Certification in Food Safety or Hospitality Management is preferred.
• Ability to work flexible hours, including evenings, weekends, and during special events.
• Physical capability to perform duties in a fast-paced kitchen environment, including standing for extended periods and lifting moderate weights.
• Commitment to maintaining high standards of professionalism, integrity, and customer focus.

Required Skills

• Leadership and Supervision
• Cleaning Procedures and Hygiene Standards
• Food Safety Regulations (HACCP, ISO Standards)
• Inventory Management, Cost Control, and Budget Analysis
• Scheduling, Training, and Mentoring
• Performance Reviews
• Health, Safety, and Environmental Regulations
• Waste Management and Auditing
• Data Analysis and Process Improvement
• Kitchen Equipment, Chinaware, Glassware, and Utensil Maintenance
• Sanitation Protocols
• Organizational and Time Management Skills
• Analytical and Problem-Solving Skills
• Communication (written and verbal)

Work Environment and Location

This is a full-time position located in Medina, Madinah Region, Saudi Arabia. The role requires the ability to work flexible hours, including evenings, weekends, and during special events, and involves physical duties in a fast-paced kitchen environment.