Artwork Procurement & Logistics Manager📣 Job Ad

About the Role

Egis is seeking an experienced and detail-oriented Artwork Procurement & Logistics Manager to join our team in the Madinah Region, specifically at our PMC Building location in Al Ula, Saudi Arabia. This full-time position involves overseeing the end-to-end procurement, logistics, and coordination of artwork and cultural assets. The role requires a professional capable of managing complex logistics operations with both efficiency and precision within a culturally significant environment.

Key Responsibilities

• Manage the complete procurement cycle for artwork and cultural assets, including sourcing, vendor evaluation, and contract negotiation.
• Coordinate the logistics and transportation of artwork, ensuring compliance with international shipping regulations and customs requirements.
• Develop and maintain relationships with suppliers, vendors, and logistics partners to ensure reliable and cost-effective services.
• Oversee inventory management and tracking systems to maintain accurate records of all procured items.
• Prepare and manage procurement documentation, including purchase orders, invoices, shipping manifests, and compliance certificates.
• Analyze procurement data and market trends to identify cost-saving opportunities and optimize supplier performance.
• Ensure all artwork handling meets preservation and safety standards throughout the logistics process.
• Coordinate with internal stakeholders to understand project requirements and timelines.
• Monitor budgets and expenditures to ensure procurement activities remain within approved financial parameters.
• Resolve logistics challenges and implement solutions to maintain project schedules.
• Maintain organized records and generate reports on procurement activities and logistics performance.
• Stay current with international trade regulations, customs procedures, and import/export requirements relevant to the AlUla region.

Required Qualifications

• Proven experience in procurement management, preferably with artwork, cultural assets, or high-value items.
• Strong knowledge of logistics, supply chain management, and international shipping procedures.
• Proficiency with procurement software, ERP systems, and inventory management platforms.
• Demonstrated ability to negotiate contracts and manage vendor relationships effectively.
• Excellent organizational and time management skills with the ability to handle multiple projects simultaneously.
• Strong analytical skills with the ability to evaluate costs, quality, and vendor performance.
• Detailed knowledge of customs regulations, import/export procedures, and international trade compliance.
• Experience with artwork handling, preservation standards, and cultural asset management.
• Exceptional written and verbal communication skills in English.
• Problem-solving abilities and adaptability in a dynamic work environment.
• Proficiency in Microsoft Office Suite and data analysis tools.
• Experience working in international or multicultural business environments.
• Familiarity with Middle East operations and business practices is preferred.
• A background in cultural institutions, museums, or art handling organizations is preferred.

Work Location and Type

This is a full-time position located at the PMC Building in Al Ula, within the Madinah Region of Saudi Arabia.