Admin & HR specialist

About the Role

Capital is seeking an Administrative & HR Specialist to join their team in Makkah, serving both Jeddah and Makkah. This full-time role involves supporting HR administrative management for staff and implementing recruitment processes in compliance with current legislation and company practices. The position requires 2-5 years of relevant experience.

Key Responsibilities

• Draft administrative documents, including employment certificates, work contracts, amendments, and internship contracts.
• Prepare requests for explanation letters as per disciplinary procedures.
• Manage staff accommodation, bookings, and contracts.
• Book flights for employees according to their rosters and submit tickets to contractors when applicable.
• Oversee the performance of housekeepers.
• Plan and manage driver schedules.
• Monitor and renew all fixed-term contracts.
• Handle employee declarations and terminations with national social security (CNPS).
• Monitor and update HR dashboards related to absenteeism, work incidents, and other relevant metrics.
• Ensure the completeness of personal files and manage their physical and digital archiving.
• Manage paid leaves, absences, and maternity leaves in accordance with current policies, maintaining up-to-date monitoring tables.
• Collaborate with relevant employees and organizations to secure necessary entry visas and work permits within required timeframes.
• Maintain a comprehensive contract and work permit register.
• Draft and publish recruitment notices based on recruitment requests.
• Receive applications and conduct candidate pre-selection in coordination with the supervisor.
• Manage all CVs and resumes received from spontaneous candidates.
• Organize hiring interviews in conjunction with the HR Manager.
• Draft and send offers to selected candidates.
• Arrange medical checks for selected candidates prior to hiring.
• Ensure the logistical organization of meetings and missions, including venue booking and participant invitations.
• Ensure compliance with all company policies, standards, procedures, and rules.
• Perform other duties as required.

Qualifications and Requirements

• A minimum of 2-3 years of experience in a similar administrative or HR role.
• Experience in the mining industry is considered an advantage.
• Previous experience with an HR system is preferred.
• Intermediate to advanced proficiency in Excel and Word.

Work Environment

This is a full-time position based in Makkah, with responsibilities extending to Jeddah. The role involves working within a professional environment, supporting the administrative and human resources functions of Capital.