Data Entry Specialist Assistant Administrator📣 Job Ad

Role Overview

PulseMediaNL, a dynamic digital media and marketing company, is seeking a Remote Data Entry Specialist – Assistant Administrator. This full-time position, based in Makkah, requires over 10 years of experience in data management or administrative support. The role involves accurately entering, updating, and maintaining company data, alongside providing administrative support to ensure smooth day-to-day operations across various departments.

Core Responsibilities

• Accurately enter, update, and verify data into company databases, spreadsheets, and management systems.
• Review data for completeness, accuracy, and consistency before submission; correct errors and resolve discrepancies by communicating with relevant team members.
• Maintain electronic records, ensuring data is properly organized and securely stored, and perform regular data audits to ensure database integrity.
• Provide administrative assistance to managers and team members, including preparing, organizing, and maintaining digital files, reports, and documentation.
• Schedule meetings, maintain calendars, coordinate appointments as required, and assist with document preparation, formatting, and proofreading.
• Support onboarding and general administrative processes.
• Maintain confidential employee, client, and company records, organizing digital filing systems for efficient access and retrieval.
• Ensure compliance with company policies regarding data security and confidentiality, and archive outdated records in accordance with company procedures.

Communication, Reporting, and Quality Assurance

• Respond professionally to internal administrative requests and collaborate with different departments to collect and verify information.
• Provide timely updates regarding assigned tasks and ongoing projects, assisting with internal communications and operational coordination.
• Generate reports from databases and spreadsheets as requested.
• Monitor data accuracy, identify opportunities for process improvement, and assist in maintaining operational documentation and administrative procedures.
• Perform additional administrative duties as assigned.

Candidate Profile and Requirements

The ideal candidate will possess over 10 years of relevant experience and demonstrate the following attributes:

• Highly organized and detail-oriented.
• Ability to thrive in a remote work environment.
• Strong organizational skills and commitment to maintaining accurate records.
• Self-motivated, dependable, and capable of managing multiple tasks effectively.
• Proven ability to maintain confidentiality and attention to detail.

Performance Metrics

Performance in this role will be evaluated based on:

• Data entry accuracy and record management accuracy.
• Productivity and timeliness of assignments.
• Quality of administrative support.
• Compliance with confidentiality standards.
• Communication effectiveness and overall contribution to operational efficiency.

About PulseMediaNL

PulseMediaNL is a digital media and marketing company committed to delivering innovative solutions that help businesses grow their online presence. We foster a collaborative, results-driven environment where accuracy, efficiency, and exceptional service are at the core of our operations. This role offers the flexibility of remote work and opportunities for professional growth within a fast-paced and innovative company, recognizing the essential contribution of efficient administration and accurate data management to our service delivery.