Event Management Coordinator

About the Role

Eram Talent is seeking an Event Management Coordinator to join their team in Makkah, with operations spanning Jeddah and Makkah. This full-time role involves planning, coordinating, and executing academic, non-academic, and institutional events, ensuring a high-quality experience for attendees and effective stakeholder engagement. The coordinator will work closely with leadership, operations, and external partners to deliver events aligned with strategic objectives.

Key Responsibilities

• Coordinate the end-to-end planning and execution of academic conferences, workshops, symposiums, and visits.
• Develop detailed event timelines, floor plans, and run-of-show documents.
• Manage on-site operations, including registration, venue setup, AV coordination, and catering.
• Ensure compliance with campus policies, safety standards, and protocol guidelines for high-profile attendees.
• Coordinate cross-functional input and approvals for high-impact events.
• Plan and execute logistics for on-campus and off-campus events, including travel, accommodation, transportation, airport assistance, visas (if required), room bookings, catering, formal meetings, and cultural activities.
• Manage event-related procurement and financial processes, including raising purchase requisitions (PR), processing purchase orders (PO), completing service entry sheets (SES), handling invoice processing, supporting vendor onboarding, tracking event budgets, and conducting post-event financial reconciliation.
• Serve as a liaison between internal departments and external vendors/service providers (*, catering, transport, event agencies) to coordinate event requirements.

Qualifications and Experience

• Bachelor's degree in Event Management, Communications, or a related field.
• At least two (2) to five (5) years of experience in event planning, logistics coordination, or a similar role.
• Demonstrated experience in coordinating events of varying sizes and complexities, with a track record of successful execution.
• Experience in budget management and financial tracking for events.

Work Environment

This role operates within a dynamic environment, requiring close collaboration with internal leadership, various departments, and external partners to ensure seamless event delivery. The position is based in Makkah, covering events in both Jeddah and Makkah.

Application Process

Interested candidates are encouraged to apply for this full-time Event Management Coordinator position. Salary details will be disclosed during the interview process.