Procurement Officer📣 Job Ad

About the Procurement Officer Role at ARK Projects

ARK Projects is seeking a Procurement Officer to join our team in Jeddah, Makkah, Saudi Arabia. This full-time role is essential for ensuring the timely, cost-effective, and compliant procurement of materials, services, and subcontractors required for our construction projects and facilities operations. The ideal candidate will have 0-1 years of experience and will be responsible for ensuring value for money, continuity of supply, supplier compliance, and strict alignment with approved budgets, contracts, and company policies.

Core Responsibilities

• Execute procurement of construction materials, MEP items, equipment, tools, consumables, and services.
• Source and evaluate suppliers based on price, quality, delivery capability, and compliance standards.
• Obtain quotations, conduct price comparisons, and perform technical evaluations.
• Issue Purchase Orders (POs) in alignment with approved requisitions and authorization limits.
• Develop and maintain an approved vendor list for construction and Facilities Management (FM) activities.
• Coordinate with Legal and Finance departments regarding contractual terms, payment conditions, and Service Level Agreements (SLAs).
• Monitor vendor performance across quality, delivery, safety, and service levels.
• Resolve supplier issues, including delays, shortages, and disputes.
• Liaise with Project Managers, Site Engineers, Facilities Managers, and Stores personnel to ensure procurement aligns with project schedules, Bills of Quantities (BOQs), and work programs.
• Support the mobilization of new projects and handover processes to facilities operations.
• Coordinate logistics, delivery schedules, and site receipt confirmations.
• Ensure all procurement activities remain within approved budgets and cost codes.
• Identify and implement cost-saving opportunities without compromising quality or timelines.
• Support the Finance department with invoice verification, Goods Received Notes (GRNs), and cost allocation.
• Coordinate with stores for material planning, stock level management, and reordering processes.
• Minimize excess inventory, shortages, and material wastage.

Authority and Performance Metrics

The Procurement Officer holds the authority to raise Requests for Quotations (RFQs), evaluate bids, and recommend suppliers. This role can issue Purchase Orders within approved authorization limits and recommend vendor onboarding, suspension, or replacement. It is important to note that this position does not hold authority to approve payments or override budgets without explicit approval.

Key Performance Indicators for this role include:

• On-time procurement and delivery performance.
• Achieved cost savings versus budget.
• Supplier performance and compliance ratings.
• Procurement cycle time efficiency.
• Reduction in emergency or unplanned purchases.
• Audit and documentation compliance.

Qualifications and Experience

• 0-1 years of experience in procurement or a related field.
• Strong understanding of procurement processes, supply chain management, and vendor relations.
• Ability to conduct price comparisons, technical evaluations, and negotiations.
• Proficiency in maintaining accurate procurement records and documentation.
• Excellent organizational and communication skills.

Compliance and Reporting Standards

The Procurement Officer is responsible for ensuring rigorous compliance and maintaining comprehensive documentation across all procurement activities. This includes adherence to:

• Company procurement policies and Standard Operating Procedures (SOPs).
• The Authorization Matrix (DOA).
• All contractual terms and conditions.
• Applicable Saudi regulatory requirements.

Key documentation to be maintained includes RFQs, quotations, evaluations, Purchase Orders (POs), delivery notes, GRNs, vendor contracts, and all related correspondence. The role also involves preparing procurement status reports for management and projects, tracking pending POs and deliveries, and supporting internal and external audits as required.

Working Relationships

This role requires close collaboration with various internal and external stakeholders to ensure seamless procurement operations:

• Internal: Project Team, Site Engineers, Facilities Team, Finance, Stores, Legal.
• External: Suppliers, Contractors, Service Providers, Logistics Companies.