Procurement Specialist

About Abdul Latif Jameel

Abdul Latif Jameel is seeking a Procurement Specialist to join its team in Makkah, specifically covering Jeddah and Makkah cities. This full-time role requires 2-5 years of experience and involves supporting procurement activities across ALJ-Motors and other sister companies.

Role Overview

The Procurement Specialist will assist the Head of CPD in procurement, negotiation, and supply chain operations. This position is responsible for managing procurements, deliverables, and correspondence, ensuring the end-to-end procurement process is executed efficiently and in compliance with company policies.

Key Responsibilities

• Perform the procurement process from initiation to completion.
• Review, update, and control all procurement activities.
• Manage procurement documents, including receiving, sending, archiving, uploading, and attaching as required.
• Ensure continuous follow-up with all stakeholders to complete the procurement lifecycle.
• Support procurement activities for materials, goods, and/or services in accordance with CPD policy & SOPs.
• Negotiate with suppliers and vendors to secure advantageous terms and engage reliable partners.
• Prepare supporting reports and provide guidance to ALJ associates regarding inquiries.
• Maintain procurement files and databases, analyze contents, clauses, figures, and required reports.
• Coordinate with Finance and end-users to close and settle Goods Receipt/Invoice Receipt (GR-IR) transactions.
• Apply appropriate risk management and mitigate risks during all stages of procurement.
• Coordinate with other Corporate Shared Services Division (CSS) staff to fulfill corporate policy requirements.
• Contribute to achieving overall procurement goals and objectives with a focus on continuous improvement.
• Assist in settling disputes between ALJ and suppliers, communicating with legal departments, and providing relevant information.
• Guide ALJ associates on initiating procurement actions within APPIAN, SAP, or other systems.
• Receive and review vendor registration documents to ensure qualification as per policy.
• Manage and maintain the vendor database in BP-SAP.
• Update Business Partner (BP) Master data in SAP to ensure compliance with laws and company policies.
• Prepare and follow up on Purchase Requisitions (PR), Purchase Orders (PO), Requests for Quotation (RFQ), Requests for Proposal (RFP), Requests for Approval (RFA), Service Agreement Letters (SAL), Non-Disclosure Agreements (NDA), and other agreements.
• Confirm delivery of goods and services, manage invoice handover, submit for payments, and follow up.

Qualifications and Experience

• A minimum of 2 to 5 years of experience in procurement or a related field.
• Demonstrated ability to perform end-to-end procurement processes.
• Experience in negotiating with suppliers and managing vendor relationships.
• Proficiency in maintaining procurement files and databases.
• Familiarity with systems such as APPIAN and SAP is preferred.

Impact and Authority

This role directly impacts the timely delivery of orders and the implementation of comprehensive supplier performance management. The Procurement Specialist has the authority to approve or decline vendor proposals in alignment with ALJ policies and business requirements, and plays a crucial supportive role in reducing administrative workload.