Tender & Qualification Specialist

About the Role

eham Group is seeking a Tender & Qualification Specialist to join its Business Development team in Makkah, specifically covering Jeddah and Makkah cities. This full-time role requires a professional with over 10 years of experience in tender management, vendor registration, prequalification, client relationship management, and business development, with a focus on the Facility Services, Corporate/Business, and Industrial sectors.

Role Purpose and Impact

The specialist will be instrumental in expanding eham’s market presence by securing vendor approvals with strategic clients and identifying new business opportunities. This position involves supporting the entire tendering process, from initial qualification through submission and subsequent follow-up, directly contributing to business growth.

Key Responsibilities

• Lead the full Vendor Registration, Prequalification, and Approval process with clients until eham is officially approved.
• Identify and monitor new tenders, RFQs, RFPs, invitations, and business opportunities via client portals and procurement platforms.
• Manage registrations and opportunities through platforms such as SAP Ariba, Oracle, and other client procurement systems.
• Maintain and expand the company’s target client and vendor-registration database.
• Review tender requirements and coordinate internally to ensure complete and compliant submissions.
• Prepare and compile technical and commercial tender documentation, prequalification packages, capability statements, project references, company profiles, and formatted CVs.
• Coordinate the tendering process with relevant internal departments and bidding teams.
• Liaise directly with clients for tender clarifications, additional requirements, and qualification updates.
• Follow up on submitted proposals, quotations, and tenders through client portals and direct communication.
• Prepare daily and periodic reports covering new opportunities, qualification status, active tenders, submissions, and outcomes.
• Arrange and support meetings with potential and strategic clients.
• Develop and maintain strong professional relationships with clients, procurement teams, key stakeholders, and decision-makers.
• Maintain accurate records of awarded, lost, pending, and upcoming opportunities.
• Support Business Development leadership in converting qualified accounts into sustainable business opportunities.

Qualifications and Experience

• Minimum of 10 years of relevant professional experience.
• Proven experience within the Facility Services, Industrial, and Corporate/Business sectors.
• Strong hands-on experience in Tendering, Prequalification, Vendor Registration, Business Development, and Client Relationship Management.
• Demonstrated ability to successfully complete client qualification and vendor approval processes.
• Strong knowledge of corporate procurement procedures and electronic tendering platforms.
• Experience dealing with major corporations, industrial organizations, procurement departments, and key accounts.

Required Skills

• Excellent communication, negotiation, presentation, and public relations skills.
• Strong ability to build and maintain relationships with senior decision-makers and key stakeholders.
• An established professional network across the Facility Services and Industrial sectors is a strong advantage.
• Excellent organizational skills with the ability to manage multiple tenders and deadlines simultaneously.
• Strong English communication, business correspondence, reporting, and proposal-writing skills.

Work Environment

This is a full-time position based in Makkah, with responsibilities covering Jeddah and Makkah. The role operates within the Business Development team of eham Group.