Admin Clerk Dietary📣 Job Ad

About the Role

Catrion Group is seeking an Admin Clerk, Dietary to join their team in Riyadh. This full-time position requires 2-5 years of experience and involves providing comprehensive administrative support across various operational functions, ensuring efficient processes and adherence to company standards.

Key Administrative Responsibilities

• Manage and implement CATRION systems to ensure all processes are followed effectively.
• Maintain adequate staffing levels and rosters in accordance with the labor budget.
• Complete all necessary paperwork in a timely and efficient manner.
• Gather data, compile information, and prepare various reports as required.
• Develop and maintain robust recordkeeping systems and procedures.
• Oversee general administration, including staff records, name lists, organizational charts, and leave administration.
• Prepare clearance papers for employees and manage the collection and approval of time sheets.
• Ensure all filing is done accurately and personnel records are kept up to date.
• Submit daily documents for signature to the Operations Manager (OM) and Regional Manager (RM).

Staff Coordination and HR Support

• Raise recruitment requests for replacement staff due to resignations, terminations, or non-return from leave.
• Maintain a PRF register and track the movement and approvals of all RF forms (Recruitment, Increments, Transfer, Promotions).
• Inform Camp bosses and Site managers in advance of staff movements and notify staff about flight tickets and cash advances.
• Update the master file daily based on staff movement, specifically noting if an employee is a Replacement/Reliever.
• Coordinate with trainers to provide training schedules, ensuring all employees are aware and have necessary documents.
• Ensure staff adhere to H2S training requirements and prepare training materials and visual aids for trainers.
• Plan feasible replacements and/or swaps for employees in emergency cases or during vacation/exit.
• Verify cost centers of all employees and prepare cost center changes based on the current staff list.
• Handle monthly meal estimations, salary administration, and related queries.

Operational Support and Compliance

• Meet with site staff on a regular basis to ensure smooth operations.
• Manage RO Petty cash and ensure its safekeeping as per company policy.
• Ensure that each staff member is issued with a Job Description, signed, and a copy is placed on their personal file.
• Receive evaluations and annual appraisals for processing.
• Manage staff effectively as directed by superiors and keep the staff board up to date.

Required Qualifications

• A minimum of 2-5 years of experience in an administrative role is required for this position.

Work Setting

This is a full-time position based in Riyadh, Saudi Arabia, offering an opportunity to contribute to the administrative efficiency of Catrion Group.