Administrative Assistant📣 Job Ad

Role Overview

AECOM is seeking a detail-oriented and organized Administrative Assistant to join our team in Riyadh, Saudi Arabia. This full-time position provides essential administrative support to the organization, focusing on managing schedules, coordinating communications, and ensuring smooth day-to-day operations within the team.

Key Responsibilities

• Manage executive and team calendars, including scheduling meetings, coordinating room reservations, and preparing meeting materials and agendas.
• Process and organize correspondence, emails, and shared mailboxes with accuracy and professionalism, ensuring timely responses and proper categorization.
• Prepare and maintain organized filing systems, both digital and physical, ensuring documents are easily accessible and comply with company policies and procedures.
• Support expense management by processing expense reports, coordinating with Accounts Payable, and tracking approvals and payment status.
• Coordinate with vendors and internal departments on administrative matters, including invoice tracking, purchase order follow-ups, and vendor communication.
• Create and maintain reports, spreadsheets, and organizational documents using Microsoft Office tools, ensuring accuracy and clear presentation of information.
• Assist with special projects and administrative initiatives as assigned, demonstrating flexibility and commitment to organizational goals.
• Provide customer-focused support to internal and external stakeholders, responding to inquiries and proactively addressing administrative needs.
• Maintain confidentiality and discretion when handling sensitive company information and communications.
• Support meeting logistics, including virtual meeting coordination, note-taking, and follow-up documentation.

Required Experience

Candidates for this role should possess 5-10 years of relevant administrative experience, demonstrating a proven ability to manage the responsibilities outlined above efficiently and accurately.

Candidate Attributes

The successful candidate will be proactive, collaborative, and committed to supporting the team's success. This role requires an individual who can work effectively to ensure smooth administrative operations and contribute positively to the team environment.

Work Arrangement

This is a full-time position based in Riyadh, Saudi Arabia. The role involves providing consistent administrative support to ensure the efficient functioning of daily operations.

Important Onboarding Information

AECOM is committed to maintaining a secure and trustworthy recruitment process. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.