Administrative Coordinator (Freshers) Operations & Office Support

About the Role

Green Start Management Consultancy is seeking an Administrative Coordinator to join our team in Riyadh, Saudi Arabia. This is a full-time position designed to support the day-to-day office and operational functions for our Saudi Arabia operations. The role is central to ensuring smooth coordination across local teams, vendors, and regional stakeholders.

Role Purpose and Context

The Administrative Coordinator will play a key role in maintaining efficient administrative processes and operational support. This position offers exposure to the end-to-end operations of a growing regional entity, focusing on organization and proactive support to ensure seamless business functions.

Key Responsibilities

• Manage daily administrative operations, including office coordination, documentation, and record-keeping.
• Liaise with local government entities, vendors, and service providers for requirements such as licensing, permits, and facilities.
• Support HR-related administrative tasks, including onboarding coordination, attendance tracking, and maintaining employee records.
• Coordinate scheduling, meetings, and correspondence for the regional team.
• Assist with procurement processes, invoice tracking, and basic vendor management.
• Maintain accurate physical and digital filing systems for contracts, compliance documents, and correspondence.
• Support the preparation of reports, presentations, and internal communications.
• Act as a primary point of contact for general office and administrative queries.
• Ensure compliance with local regulatory and documentation requirements relevant to office administration.

Qualifications and Experience

• 0-3 year of relevant experience in an administrative or coordination role.
• Demonstrated organizational and proactive capabilities.
• Ability to manage multiple tasks and priorities effectively.

Performance Indicators

• Efficiency in administrative tasks.
• Adherence to compliance and regulatory standards.
• Effectiveness of HR and onboarding support.
• Quality of procurement and vendor support.
• Level of stakeholder support provided.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, working within a dynamic regional operation.