Administrator I EXA Ceramics📣 Job Ad

About the Role

alfanar is seeking an Administrator I EXA Ceramics to join its team in Riyadh. This full-time role involves overseeing day-to-day administrative tasks and executing operational procedures within the company. The Administrator will work in a cross-functional department, providing essential support to executives and ensuring efficient coordination across operations.

Key Responsibilities

• Maintain management agendas and assist in planning appointments, meetings, and conferences.
• Make necessary travel arrangements for management personnel.
• Handle and prioritize all incoming and outgoing correspondence, including emails, letters, and packages.
• Manage confidential documents, ensuring their security and integrity.
• Monitor office supply levels and negotiate terms with suppliers to secure cost-effective orders.
• Maintain electronic and paper records, ensuring information is organized and readily accessible.
• Attend meetings and accurately record minutes.
• Receive and screen phone calls, redirecting them to the appropriate parties when necessary.
• Serve as a primary point of contact for company communications, responding to emails and directing queries effectively.
• Conduct research and prepare presentations or reports as assigned.
• Provide support to team members as needed, which may include assistance with presentations or organizing team-building events.

Core Accountabilities

• HR Proficiency: Obtain and update soft and technical skills relevant to the job, with a clear vision and plan for career development.
• Delivery: Perform planned activities to meet operational and development targets according to delivery schedules, utilizing resources effectively within cost and time parameters. Provide periodic reports detailing task execution and any deviations.
• Problem-Solving: Resolve operational problems that arise and escalate complex issues as required.
• Quality: Ensure adherence to quality requirements, developing effective quality control processes and specifications for products or activities.
• Business Process Improvements: Coordinate well-defined written systems, policies, and procedures, actively seeking automation opportunities.
• Compliance: Comply with all related policies, procedures, and work instructions.
• Health, Safety, and Environment: Ensure compliance with relevant safety, quality, and environmental management procedures and controls within the defined work area.

Required Skills and Competencies

• Strong interpersonal and communication skills, demonstrating respect for colleagues, co-workers, and superiors.
• Ability to anticipate needs and potential problems, taking proactive measures before issues escalate.
• Effective time management and task prioritization capabilities.

Qualifications and Experience

• Diploma Degree.
• 2 to 4 years of relevant work experience.

Location

This full-time position is based in Riyadh.