Administrator I EXA Ceramics📣 Job Ad

About the Role

alfanar Group is seeking an Administrator I EXA Ceramics to join its team in Riyadh. This full-time role involves overseeing day-to-day administrative operations and executing essential procedures within a cross-functional department. The Administrator will ensure efficient coordination and provide critical support to executives.

Core Responsibilities

• Maintain management agendas and assist in planning appointments, meetings, and conferences.
• Make comprehensive travel arrangements for management.
• Handle and prioritize all incoming and outgoing correspondence, including emails, letters, and packages.
• Manage confidential documents, ensuring their security and integrity.
• Monitor office supplies, negotiate terms with suppliers, and ensure cost-effective procurement.
• Maintain electronic and paper records, ensuring information is organized and readily accessible.
• Attend meetings and accurately record minutes.
• Receive and screen phone calls, redirecting them to the appropriate parties as needed.
• Serve as a primary point of contact for company communications, responding to emails and directing queries effectively.

Operational Accountabilities

• Perform planned activities to meet operational and development targets according to schedules, utilizing resources efficiently.
• Provide periodic reports detailing deviations and the execution status of planned tasks.
• Address and resolve operational problems, escalating complex issues when necessary.
• Ensure quality requirements are met to develop effective quality control processes, including specifications for products, processes, or related activities.
• Coordinate well-defined written systems, policies, and procedures, actively seeking opportunities for automation to improve business processes.
• Comply with all relevant company policies, procedures, and work instructions.
• Ensure adherence to safety, quality, and environmental management procedures and controls within the defined work area to guarantee legislative compliance and high-quality service delivery.

Qualifications and Experience

Candidates should possess 2-5 years of relevant experience in an administrative role. Strong capabilities in administrative support, meeting and communication management, research, and presentation preparation are essential.

Required Skills and Competencies

• Demonstrated ability to acquire updated soft and technical skills relevant to the job, with a clear vision for career path achievement.
• Excellent interpersonal and communication skills, both written and verbal, for effective interaction with executives and cross-functional teams.

Work Environment

This is a full-time position based in Riyadh.