Archivist📣 Job Ad

About the Role:
An Archiving Specialist plays a crucial role in managing both physical and digital records within an organization. At Al Jeri Investment, you will be responsible for ensuring that all documentation is organized, accessible, and compliant with established standards.

Key Responsibilities:

• Classify, organize, and archive documents according to approved filing systems.
• Maintain both physical and electronic records in an organized and structured manner.
• Digitize documents and ensure accurate indexing and retrieval.
• Ensure confidentiality and proper handling of sensitive and official documents.
• Monitor the document lifecycle, including storage, retrieval, updates, and disposal.
• Coordinate with relevant stakeholders to retrieve or provide documents when required.
• Maintain archiving logs, databases, and tracking systems.

Qualifications & Skills:

• Bachelor’s degree or Diploma in Administration, Records Management, or a related field.
• Experience in archiving, document control, or records management is an advantage.
• Strong organizational and time management skills.
• High attention to detail and confidentiality.
• Proficiency in Microsoft Office and document management systems.

Job Purpose:
This position exists to oversee and analyze cost expenditures and purchases efficiently, ensuring timely execution and adherence to quality standards in alignment with defined policies and procedures to achieve departmental operational plans and developments within a wider scope.

Key Accountability Areas:

• Actual Costing:
  • Coordinate with production monthly to finalize all actual activities and closing orders.
  • Check all actual data posted by production and make required adjustments.
  • Process period-end closing and posting (WIP, Variances, Unrealized cost, etc.).
  • Post all costing entries and provisions monthly.
  • Analyze and check results of period-end closing every month.
  • Check expenses monthly and make adjustments as required.
  • Manage settlement for investment internal orders to AUC and cost centers.
  • Design and update distribution cycles to allocate service and general cost center costs.
• Standard Costing:
  • Prepare planned costing data with agreed plant activity.
  • Enter standard costs and plant activity in the system and calculate the rate.
  • Maintain and update activity rates for production work centers.
  • Regularly check and adjust materials master and master data (BOM & Routing) and inform planning for required adjustments.
  • Run material costing to calculate planned cost.
  • Maintain production orders overhead percentage and upload overhead costs to production orders based on that maintained percentage.
• Costing & Controlling Analysis:
  • Analyze WIP and provide justification for major orders.
  • Analyze unrealized costs and provide justification for major orders.
  • Identify and analyze production, purchasing, and inventory variances.
  • Prepare master consumption reports with proper adjustments.
  • Monitor actual consumption and report irregular costs to management.
• Monthly Controlling ORM & Financial Reports:
  • Prepare monthly consumption and production masters.
  • Prepare costing statements per product type.
  • Prepare special costing reports and monitor actual vs. budget and standard costing reports with variance analysis.

HR Proficiency:
Ability to maintain updated technical skills related to this job.

Delivery:
Perform planned activities to meet operational targets as per delivery schedules, utilizing resources effectively. Provide periodic reports detailing deviations from planned tasks.

Problem-Solving:
Solve related problems and escalate complex operational issues.

Quality and Compliance:
Ensure quality standards and compliance with policies and procedures. Adhere to health, safety, and environmental management procedures within defined work areas.

Academic Qualification:
Bachelor's Degree in Accounting and Finance or any relevant field.

Work Experience:
2 to 4 Years.

Technical/Functional Competencies:
Cost Accounting, Cost Analysis, Industrial Cost Analysis.