Contracting Specialist📣 Job Ad

About the Role

Golf Saudi is seeking a Contracting Specialist to join their team in Riyadh, Saudi Arabia. This full-time role involves supporting the comprehensive administration of contracts, from preparation and coordination of reviews to maintaining accurate records and monitoring key contractual obligations. The specialist ensures compliant and timely contract execution in line with company policies, approved templates, and delegated authorities.

Key Responsibilities

• Prepare and maintain various contractual documents, including amendments, change orders, extensions, renewals, and non-disclosure agreements, utilizing approved templates.
• Coordinate contract review, approval, signature, and distribution processes with relevant departments such as Procurement, Legal, Finance, and business stakeholders.
• Verify contractual documentation for completeness, accuracy, necessary approvals, supporting documents, and alignment with approved commercial terms.
• Manage the contracts register and repository, ensuring precise indexing, version control, confidentiality, accessibility, and complete audit trails.
• Track critical contract dates, deliverables, obligations, performance securities, insurance, renewals, and expirations, escalating upcoming or overdue items as needed.
• Support the creation of contract summaries, correspondence, notices, meeting records, and status reports for management review.
• Liaise with contract owners and suppliers to obtain required documentation, clarify administrative matters, and follow up on outstanding actions.
• Assist with contract variations and claims administration by compiling records, validating documentation, and routing submissions for review and approval.
• Monitor contractor and supplier compliance with contractual requirements and maintain records of exceptions, corrective actions, and follow-ups.
• Support contract handover, mobilization, performance review, renewal assessment, and close-out activities.
• Provide complete, accurate, and traceable contract documentation to support audits and governance reviews.
• Handle contractual and commercial information in accordance with confidentiality, records-management, and data-protection requirements.
• Identify recurring administrative issues and recommend practical improvements to contract templates, trackers, controls, and workflows.

Qualifications and Experience

• Educational Background: Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Law, Finance, Engineering, or a related field.
• Experience: 2-5 years of relevant experience in contracts administration, contract management, procurement, commercial operations, or a related field.

Required Skills and Competencies

• Technical Skills: Contract lifecycle administration, contractual documentation and records management, contract registers and obligation tracking, review and approval coordination, change, renewal, and close-out support, commercial correspondence, reporting and data accuracy. Proficiency in Microsoft Office and contract or ERP systems.
• Soft Skills: Attention to detail, organization, analytical thinking, communication, stakeholder coordination, time management, problem-solving, discretion, and commitment to quality.
• Core Competencies: Customer Centricity, Operational Excellence, Teamwork & Communication, Commitment & Ownership.
• Technical Competencies: Contract Lifecycle Administration, Contract Documentation & Records Management, Contract Compliance & Obligation Tracking, Commercial Coordination & Correspondence, Governance, Controls & Audit Readiness, Contract Reporting & Data Accuracy.