
Customer Service Specialist📣 Job Ad
| Contract Type | Full-time | |
| Workplace type | On-site | |
| Location | Riyadh |
About the Role
Aggreko is seeking a Customer Service Specialist to join their team in Riyadh, Saudi Arabia. This full-time position is crucial for maintaining the integrity of Customer Service Management and ensuring the seamless execution of the end-to-end hire process. The specialist will act as the primary point of contact for customer service teams and customers throughout the rental order lifecycle, advocating for customer needs and collaborating with various internal departments to deliver an exceptional customer experience.
Key Responsibilities
- Serve as the main point of contact for managing customer relationships throughout the entire hire lifecycle, proactively setting expectations and communicating any changes.
- Lead and support the Customer Service team to ensure accurate and timely completion of customer-related tasks, providing management with structured updates.
- Oversee department dashboards, Business Transaction Tracker (BTT), and reports to monitor and maintain team Key Performance Indicators (KPIs).
- Respond promptly and efficiently to inbound calls, emails, and other communication channels, adhering to established touchpoint standards and KPIs.
- Take ownership of reactive customer queries, including follow-ups on breakdowns, complaints, and orders, liaising with internal teams for prompt resolution.
- Support the sales function by processing customer orders, change orders, post-order follow-up, and expediting sales force order integration.
- Communicate customer requirements across multiple internal teams and systems, ensuring all operational and internal teams are informed of customer needs.
- Perform accurate checks on new order documentation and supporting customer documents before integration into M3, while maintaining customer and order records in Salesforce.
- Handle and follow up on customer calls regarding order acknowledgments, delivery confirmations, on-hires, off-hires, equipment exchanges, and missing equipment.
- Coordinate with Credit Control and Agents for necessary approvals and new customer setup requirements.
- Update order changes in T-agreements within Salesforce, including system integrations.
- Create standard on-hire and off-hire folders and related contract documentation in the Share Drive.
- Raise and follow up on hire coordination cases and tasks with the Contracts, Service, and Logistics teams.
- Track estimated end-of-hire dates and communicate updates to the Hire Coordination team.
- Issue hire/off-hire confirmations to clients via Salesforce, confirmed internally with the hire team.
- Follow up on Purchase Orders (LPOs), contract extensions, missing equipment, and other customer requirements to support timely execution and invoicing.
- Maintain high levels of customer satisfaction and positively impact customer feedback KPIs.
Qualifications and Requirements
- A minimum of 2 years of relevant customer service or contract administration experience in a business-to-business environment, preferably within rental operations.
- Working knowledge of Microsoft Office Suite.
- Experience with ERP/CRM systems such as Salesforce and M3.
- Good written and verbal communication skills.
- Strong attention to detail.
- A collaborative leadership style with a results-oriented approach, demonstrated through functional mentorship and proactive problem-solving.
- Ability to manage multiple tasks effectively.
- Capacity to maintain data accuracy and meet service level expectations.
- Self-driven and organized.
- Willingness to learn all aspects of the hire lifecycle.
Required Skills
- Customer Service Management
- Microsoft Office Suite
- Salesforce
- M3
- Communication (Written and Verbal)
- Attention to Detail
- Problem-solving
Work Environment and Location
This is a full-time position based in Riyadh, Saudi Arabia. The role is specifically designated for Saudi nationals in compliance with national labor laws and applicable legislation in the Kingdom of Saudi Arabia. Aggreko is an equal opportunity employer.
Requirements
- For Saudis Only
- Requires 2-5 Years experience
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