Document Control Manager

About the Role

DAR Engineering is seeking an experienced Document Control Manager to lead the document control and information management function for large-scale projects in Riyadh, Saudi Arabia. This full-time role is responsible for establishing and governing how project information is created, controlled, shared, and archived, ensuring accurate, traceable, and secure records that meet contractual, client, and regulatory requirements.

Role Purpose and Context

The successful candidate will combine strong technical knowledge of document and content management systems with proven leadership of document control teams. This role acts as a trusted partner to project managers, design teams, clients, and contractors, ensuring robust information management practices across all project phases.

Key Responsibilities

• Define and implement document control strategies, policies, procedures, and standards in line with contractual requirements, client standards, and international best practices.
• Establish performance targets and key performance indicators (KPIs) for the function, and monitor and report on performance against these targets.
• Define metadata requirements, document numbering systems, naming conventions, classification structures, workflows, access rights, and security protocols.
• Manage the controlled flow of project documentation, including drawings, submittals, requests for information (RFIs), correspondence, meeting minutes, reports, and contractual documents.
• Prepare and implement project-specific document control and information management plans.
• Manage project closeout and handover activities, including as-built records, data books, and long-term archiving.
• Ensure compliance with the quality management system (ISO 9001), client requirements, and applicable Saudi regulations.
• Implement document retention, confidentiality, and information security requirements, ensuring appropriate access controls for sensitive project data.
• Support internal and external audits and oversee the implementation of corrective and preventive actions.
• Prepare regular dashboards and management reports covering document status, workflow performance, and compliance.
• Train project teams in the use of electronic document management systems (EDMS) and document control procedures, promoting effective information management practices.
• Monitor developments in document and content management technologies and industry standards, recommending improvements where appropriate.

Qualifications and Experience

• A minimum of 15 years of experience in document control and data management, preferably within large-scale engineering or construction projects.
• Demonstrated leadership experience in managing document control teams.
• Strong technical knowledge of document and content management systems.

Work Environment

This is a full-time position based in Riyadh. The company supports a healthy work-life balance through flexible working hours, allowing employees some flexibility in daily start and finish times, while maintaining a structured working schedule of up to 48 hours per week.