Event Planner📣 Job Ad

About the Role

FNRCO is seeking a dedicated and experienced Event Planner to join our team in Riyadh, Saudi Arabia. This full-time role requires 2-5 years of relevant experience and focuses on the meticulous planning, coordination, and execution of various corporate events and protocol management activities. The successful candidate will ensure high service standards and compliance with company policies across all engagements.

Key Responsibilities

• Support the planning, management, and execution of logistics and protocol management activities, ensuring high service standards.
• Coordinate protocol services for VIPs, Board Members, Executive Committee (EXCOM) members, dignitaries, guests, and visiting delegations.
• Plan and oversee logistics, protocol, and operational arrangements for Board meetings, EXCOM meetings, roadshows, conferences, town halls, corporate events, and official functions.
• Coordinate comprehensive event planning and execution, including venue selection, catering, transportation, accommodation, event branding, registration management, vendor coordination, and on-site event support.
• Ensure seamless delivery of corporate events, employee engagement activities, leadership forums, business meetings, and strategic company initiatives.
• Supervise travel, logistics, protocol, and event service providers, ensuring service quality, compliance with contractual obligations, and timely issue resolution.
• Build and maintain strong relationships with internal stakeholders and vendors to enhance service delivery and event success.
• Handle executive requests, VIP visits, and high-profile events with professionalism, discretion, and confidentiality.
• Maintain departmental records, contracts, reports, and event documentation in accordance with governance and compliance requirements.
• Track and report key performance indicators (KPIs) related to travel, logistics, protocol services, events, vendor performance, and operational efficiency.
• Conduct post-event evaluations and implement continuous improvement initiatives to enhance participant experience and operational effectiveness.

Professional Development and Self-Management

The Event Planner is expected to take an active role in their professional growth. This includes defining performance goals in discussion with the reporting manager and ensuring these goals are monitored and achieved throughout the year. Candidates will own their learning agenda by identifying development needs and proactively working to bridge any gaps through various means beyond formal training. Understanding and effectively developing relevant competencies, alongside staying abreast of professional and industry developments, new techniques, and current issues, are integral to this role.

Risk Management and Internal Controls

Adherence to established risk policies and processes is crucial to mitigate operational, regulatory, financial, informational, reputational, and audit risks, as instructed by the departmental manager. The role also involves executing established internal control systems and compiling relevant information for departmental audits as necessary, ensuring compliance and operational integrity.

Required Experience

Candidates for this role must possess 2-5 years of proven experience in event planning, logistics coordination, or a related field. A strong background in managing corporate events, VIP protocol, and vendor relationships is essential for success in this position.

Application Process

If you meet the above requirements and are ready to contribute to a dynamic team, we encourage you to apply for this full-time position in Riyadh.