Executive Secretary

About the Role

360Solutions is seeking an Executive Secretary to provide comprehensive administrative and organizational support to its executive management. This full-time position is based in Riyadh and requires an individual with 5-10 years of relevant experience to ensure the efficient management of daily operations, communication, and coordination within the executive office.

Role Purpose

The Executive Secretary will be responsible for managing appointments, meetings, and correspondence, facilitating smooth communication between executive management, various departments, and external parties. A key aspect of this role involves maintaining complete confidentiality of all information handled.

Key Responsibilities

• Manage and organize the executive management's schedule, including appointments, meetings, and engagements.
• Coordinate and arrange meetings, prepare agendas, and ensure all required documents are available.
• Prepare and coordinate meeting minutes, and follow up on decisions and resulting tasks with relevant parties.
• Manage incoming and outgoing correspondence, emails, and letters, prioritizing them as necessary.
• Prepare and draft letters, reports, presentations, and official correspondence.
• Coordinate communication and activities between executive management, internal departments, and external parties.
• Organize and arrange business trips, bookings, and external meetings when required.
• Organize and archive administrative files, documents, and records, ensuring easy retrieval.
• Follow up on tasks, assignments, and deadlines to ensure their timely completion.
• Provide daily administrative and organizational support to the executive management and perform any related tasks as needed.

Required Experience

• Candidates should possess 5-10 years of experience in an executive secretarial or similar administrative support role.

Location and Work Type

This is a full-time position based in Riyadh.

Application Process

Further details regarding the application process will be provided upon inquiry.