Groups and Events Coordinator📣 Job Ad

About the Groups and Events Coordinator Role

Hilton Riyadh Hotel & Residences is seeking a dedicated Groups and Events Coordinator to join its team in Riyadh. This full-time role focuses on securing and coordinating group event bookings, contributing to the delivery of memorable experiences for guests. The coordinator serves a key function in managing group, conference, and event sales activities.

Key Responsibilities

• Respond to incoming inquiries and secure sales for meetings and group accommodations ranging from 10 to 50 rooms, including meeting space, food & beverage, and ancillary services.
• Generate new business opportunities through outbound efforts, proposal writing, and tailored sales strategies.
• Conduct site inspections and hotel tours to highlight key spaces and services that align with client needs.
• Negotiate pricing, terms, and agreements with clients and vendors.
• Serve as the primary point of contact from contract to event execution, coordinating group details such as room blocks, F&B, billing, performance clauses, and affiliate revenue opportunities.
• Input and update event details in booking systems, coordinate site visits, and arrange VIP services.
• Prepare and distribute Banquet Event Orders (BEOs), group resumes, menus, diagrams, and post-event reports to ensure alignment across teams.
• Prioritize tasks, manage timelines, and maintain accurate records to support service quality and operational efficiency.
• Collaborate with Operations, Catering, and Revenue teams to ensure a seamless transition from sales to service.

Candidate Profile

The ideal candidate will demonstrate a commitment to hospitality and possess strong organizational skills. This role requires an individual who is detail-focused, capable of managing multiple tasks, and effective in collaborating with various internal teams to achieve successful event outcomes. A professional approach to client relationship management and contract negotiation is essential.

Work Setting

This is a full-time position based at the Hilton Riyadh Hotel & Residences in Riyadh, Saudi Arabia. The role involves working within a hotel environment, interacting with various departments and clients to manage group and event bookings.

About Hilton Riyadh Hotel & Residences

Hilton is a global leader in hospitality, recognized for its commitment to guest experiences and workplace culture. The company has received repeated recognition on the World’s Best Workplaces list by Great Place to Work and Fortune. Hilton Riyadh Hotel & Residences operates within this framework, aiming to provide a supportive environment for its team members.

Hilton Core Values

Hilton's operations are guided by core values that define success and inform the qualities sought in team members. These include a passion for hospitality, acting with integrity, inspiring others through leadership, a belief in teamwork, a sense of ownership and accountability, and a focus on the present moment to make a lasting impact.