HR & Admin Coordinator

About Secure Tech

Secure Tech is a system integration company based in Riyadh, Saudi Arabia, specializing in security systems and technical solutions. The company is committed to delivering high-quality service and equipment in the technological and security fields, adhering to international standards. Secure Tech's team of qualified professionals focuses on continuous development and improvement.

The Role of HR & Admin Coordinator

The HR & Admin Coordinator supports the daily human resources and administrative operations of Secure Tech. This full-time position, based in Riyadh, Saudi Arabia, involves coordinating various HR and administrative tasks under the guidance of the HR & Shared Services Manager. The role is crucial in ensuring that HR and administrative services operate efficiently and in compliance with company policies and Saudi labor regulations, and requires 0-2 years of experience.

Key Responsibilities

• Coordinate recruitment activities, including job posting, CV screening, interview scheduling, and candidate communication.
• Prepare offer letters and employment contracts for review, and manage onboarding and orientation for new employees.
• Assist in updating the organizational chart, job titles, and job descriptions as directed.
• Process transactions on government platforms such as Qiwa, Muqeem, GOSI, Mudad, and Taqat, and follow up with government entities.
• Maintain complete and current employee files, records, and documentation.
• Collect and verify attendance, leave, and other data for monthly payroll preparation.
• Respond to employee inquiries and requests (*, letters, leave, certificates) and escalate issues to management when necessary.
• Prepare regular HR and administrative reports and trackers (*, headcount, Iqama and document expiry, leave balances).
• Organize files, draft correspondence and memos, and schedule meetings and appointments.
• Handle internal and external administrative requests and inquiries, and coordinate between departments.
• Coordinate office facilities and company vehicles, including movement, registration, insurance, and maintenance follow-up.
• Coordinate business travel arrangements, including flight and hotel bookings, visas, and travel allowances, in line with company policy.
• Monitor office supplies, tools, and subscriptions, and raise requests in coordination with Procurement and IT departments.
• Assist in organizing internal and external company events and occasions.

Qualifications and Experience

• 0-2 years of experience in a relevant HR or administrative role.
• Understanding of Saudi labor regulations and government platform transactions (Qiwa, Muqeem, GOSI, Mudad, Taqat).
• Proficiency in maintaining accurate records and preparing reports.

Required Skills

• Strong organizational and coordination abilities.
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy in managing documentation and data.
• Ability to handle multiple tasks and prioritize effectively.
• Proficiency in office software and administrative tools.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, within a team-oriented environment focused on providing advanced security and technical solutions.