Office Manager

About the Role

Talent Diamond is seeking an experienced Office Manager to support the Office of the Chief Shared Services Officer for a leading Saudi real estate, investment, and asset management group in Riyadh. This full-time role requires a highly organized, discreet, and professional individual to manage daily executive office operations and coordinate senior-management priorities.

Role Overview

The Office Manager will provide high-level administrative and coordination support, serving as a key point of contact between the executive office, internal departments, and external stakeholders. The successful candidate will ensure the office operates efficiently and professionally, managing competing priorities and complex schedules while maintaining strict confidentiality.

Key Responsibilities

• Manage the Chief Shared Services Officer's calendar, meetings, appointments, and daily schedule.
• Coordinate internal and external meetings, ensuring all required materials are prepared in advance.
• Organize meeting agendas, documents, presentations, and supporting information.
• Record important meeting notes, decisions, and action items as required.
• Follow up with departments and stakeholders on outstanding actions and management requests.
• Manage incoming correspondence, emails, and executive-office communications.
• Draft and prepare professional letters, memos, reports, and presentations.
• Coordinate with HR, Finance, IT, Procurement, Facilities, and other shared-services functions.
• Arrange business travel, accommodation, transportation, and meeting logistics when necessary.
• Receive and coordinate senior visitors and external stakeholders.
• Maintain confidential executive documents, records, and correspondence.
• Support preparation for management meetings and executive presentations.
• Monitor deadlines and ensure important tasks and commitments are followed through.
• Maintain an organized and professional executive-office environment.
• Handle sensitive and confidential information with a high degree of discretion.
• Support additional administrative and executive-office requirements as assigned.

Candidate Requirements

• 5-10 years of experience in an office management or executive support role.
• Experience working directly with senior executives in a fast-paced corporate environment.
• Demonstrated attention to detail, responsiveness, and professional communication skills.
• Ability to manage competing priorities and coordinate complex schedules effectively.
• Strong organizational skills and a commitment to maintaining confidentiality.

Preferred Background

Preference will be given to candidates currently working in Riyadh with experience from reputable organizations within the following sectors:

• Real Estate Development
• Property Management
• Investment / Holding Companies
• Asset Management
• Construction & Development Groups
• Large Family-Owned Groups
• Professional Services
• Large Corporate Shared Services environments

Location

This position is based in Riyadh, Saudi Arabia.