Office Operations Coordinator📣 Job Ad

About MANE

MANE is a fifth-generation family-owned company, globally recognized for its creativity and innovation in the fragrance industry since 1871. The company is committed to artistry, sustainability, and diversity, crafting scents that enrich daily life. In the Middle East, MANE combines its global expertise with a deep respect for regional traditions to create olfactory experiences that reflect elegance and heritage.

Role Summary

MANE is seeking an Office Operations Coordinator to join its team in Riyadh, Saudi Arabia. This full-time role is central to ensuring the smooth day-to-day operations of the Saudi office, providing essential executive and administrative support across various business activities. The coordinator serves as the primary point of contact for the office, contributing to a professional and welcoming environment while supporting collaboration with the team in Dubai.

Core Responsibilities

• Coordinate administrative activities, office logistics, and workplace requirements to maintain smooth daily operations.
• Act as the first point of contact for the office, ensuring a professional and welcoming atmosphere for employees, clients, and visitors.
• Manage administrative processes, including travel arrangements, meeting coordination, documentation, correspondence, and general office needs.
• Support employee onboarding and offboarding in collaboration with the Dubai HR team to facilitate a seamless experience.
• Handle confidential information, administrative records, vendor coordination, and expense-related activities with professionalism and discretion.
• Provide administrative support to the Sales Administration team and related commercial activities as required.
• Collaborate with the Dubai team to ensure alignment with administrative processes, company practices, and reporting standards.

Reporting Structure

This position reports directly to the General Manager, Saudi Arabia, and indirectly to the Operations Manager in Dubai. The role requires supporting effective collaboration with the Dubai team to ensure consistent administrative processes and operational excellence.

Required Experience and Attributes

Candidates should possess 5-10 years of relevant experience. The successful individual will demonstrate strong organizational skills, discretion, and a proactive approach to maintaining efficient administrative processes and supporting business operations. A commitment to operational excellence is essential for this role.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia. The role operates within MANE's Saudi office, serving as a key support function for local operations and regional coordination.