Personal Assistant📣 Job Ad

Your Opportunity
We are looking for a Personal Assistant to join the team in KSA. The purpose of this position is to provide a secretarial service including administrative and clerical support to the Executive Leadership Team - ELT.

The Ideal Candidate should possess good communication skills, ability to manage multiple tasks efficiently and work productively in a fast-paced, team-oriented environment.

Key Accountabilities

• Provide comprehensive executive support specifically to manage diaries, day to day activities and coordinate all business and personal correspondence.
• Interface with Group and Divisional Executive Leadership and senior management team internally, and with clients / partners externally in a professional and effective manner.
• Provide assistance in the scheduling of meetings and appointments, maintenance of files and records, data updating and preparation of various correspondences, business reports and presentation materials.
• Travel management, including itineraries logistics, client visits, leadership tours, and hotel arrangements. Ensure all travel documents are valid such as passport, visa (local and overseas).
• Take the lead with the project management and implementation of corporate events attended by Group Executive Team, Divisional Executive Leadership Team (ELT) and Divisional Management Team; including staff functions and business briefings.
• Coordinates company events to make sure it runs smoothly and successfully including preparing presentations, managing location, selecting menus, accommodation, and transportation.

Specific Requirements

• Ideally Degree in Business/Management Administration or any related discipline.
• Minimum of 5 years experience in C-Suite level assistant role, providing administrative and clerical support to an Executive or group of senior managers in a fast-paced environment.
• Extensive knowledge of a multi-culture organisation, know who the key personnel are (both external and internal) and able to understand the organisation's aims and objectives.
• Has a strong business sense and can interpret priorities and make sound judgment calls when needed.
• Strong organisational skills, detail-oriented, and the ability to handle multiple priorities.
• Ability to demonstrate both good literacy and numeracy skills required for the role.
• Possess a recognised qualification in speed and accuracy typing.
• Possess strong PC skills including proficiency with MS Outlook, Word, Excel and Power Point applications and ability to learn new software-based applications.
• Perform advanced clerical or administrative works requiring excellent communication and coordinating skills.

Personal Assistant & Brand Relations Specialist

Role Overview

Provide direct administrative support to the doctor while managing and developing brand relationships to enhance professional image and business growth.

Key Responsibilities

• Manage schedule, meetings, and daily priorities

• Handle professional communications and correspondence

• Coordinate travel, events, and conferences

• Build and manage relationships with brands, companies, and influencers

• Coordinate collaborations, partnerships, and appearances

• Represent the doctor professionally with external parties

Requirements

• Experience as a Personal Assistant, PR, or Brand Relations role

• Strong communication and organizational skills

• Understanding of branding and marketing (medical/aesthetic field preferred)

• High level of professionalism and confidentiality

• English proficiency (additional languages are a plus)

A secretary is required to work in a prestigious company, characterized by high organizational skills and proficiency in the English language. The main tasks include: coordinating appointments and meetings, managing correspondence and calls, preparing reports and presentations, and archiving files and documents. Proficiency in using Microsoft Office programs and the ability to work under pressure while meeting deadlines is required.