Personal Assistant📣 Job Ad

• Provide comprehensive executive support specifically to manage diaries, day to day activities and coordinate all business and personal correspondence.
• Interface with Group and Divisional Executive Leadership and senior management team internally, and with clients / partners externally in a professional and effective manner.
• Provide assistance in the scheduling of meetings and appointments, maintenance of files and records, data updating and preparation of various correspondences, business reports and presentation materials.
• Travel management, including itineraries logistics, client visits, leadership tours, and hotel arrangements. Ensure all travel documents are valid such as passport, visa (local and overseas).
• Take the lead with the project management and implementation of corporate events attended by Group Executive Team, Divisional Executive Leadership Team (ELT) and Divisional Management Team; including staff functions and business briefings.
• Coordinates company events to make sure it runs smoothly and successfully including preparing presentations, managing location, selecting menus, accommodation, and transportation.

• Ideally Degree in Business/Management Administration or any related discipline.
• Minimum of 5 years experience in C-Suite level assistant role, providing administrative and clerical support to an Executive or group of senior managers in a fast-paced environment.
• Extensive knowledge of a multi-culture organisation, know who the key personnel are (both external and internal) and able to understand the organisation's aims and objectives.
• Has a strong business sense and can interpret priorities and make sound judgment calls when needed.
• Strong organisational skills, detail-oriented, and the ability to handle multiple priorities.
• Ability to demonstrate both good literacy and numeracy skills required for the role.
• Possess a recognised qualification in speed and accuracy typing.
• Possess strong PC skills including proficiency with MS Outlook, Word, Excel and Power Point applications and ability to learn new software-based applications.
• Perform advanced clerical or administrative works requiring excellent communication and coordinating skills.

Personal Assistant & Brand Relations Specialist

Role Overview

Provide direct administrative support to the doctor while managing and developing brand relationships to enhance professional image and business growth.

Key Responsibilities

• Manage schedule, meetings, and daily priorities

• Handle professional communications and correspondence

• Coordinate travel, events, and conferences

• Build and manage relationships with brands, companies, and influencers

• Coordinate collaborations, partnerships, and appearances

• Represent the doctor professionally with external parties

Requirements

• Experience as a Personal Assistant, PR, or Brand Relations role

• Strong communication and organizational skills

• Understanding of branding and marketing (medical/aesthetic field preferred)

• High level of professionalism and confidentiality

• English proficiency (additional languages are a plus)

• Coordinate and schedule calendar appointments
• Manage all incoming and outgoing communications
• Schedule travel arrangements
• Plan events effectively

• Bachelor’s degree in Business Administration or related field preferred
• Must be a resident in KSA
• Experience in the construction field is a must
• Strong computer skills, including MS Office and Outlook
• Excellent English communication skills (both written and spoken)
• Professional in email handling, report writing, and review
• Excellent communication and multitasking skills