Procurement Executive📣 Job Ad

About the Role

BFL Group, a global off-price retailer of fashion and homeware, is seeking a Procurement Executive to join their team in Riyadh, Saudi Arabia. The company operates with a unique "Treasure Hunt" model, offering designer brands at significant discounts. This role is essential for supporting business continuity across stores, fulfillment centers, and corporate functions by ensuring cost-effective sourcing and timely availability of goods and services, while adhering to strict procurement policies and governance standards.

Key Responsibilities

• Execute end-to-end procurement activities, including sourcing, RFQs, negotiations, and Purchase Order (PO) conversion and execution.
• Obtain competitive quotations, prepare commercial comparisons, and recommend suppliers based on cost, quality, service, and lead times.
• Ensure all procurement activities align with approved budgets, delegation of authority, and established policies.
• Manage daily supplier interactions to ensure timely order confirmations, accurate deliveries, and issue resolution.
• Monitor supplier performance on key metrics and escalate identified risks.
• Support the onboarding of new suppliers, ensuring compliance with documentation and contractual obligations.
• Oversee the procurement and replenishment of non-trade inventory, including consumables, packaging, and operational equipment.
• Monitor inventory levels, analyze consumption trends, and manage reorder points to maintain adequate stock.
• Collaborate with Fulfilment Centre, Warehouse, and Operations teams to validate demand planning and track stock usage.
• Support periodic stock counts, reconciliations, and variance analysis, implementing corrective actions.
• Ensure accurate three-way matching between POs, Goods Receipts, and Invoices for timely payment processing.
• Track open purchase orders and manage accruals, coordinating order closures with Finance.
• Provide documentation and justifications for internal and external audits.
• Prepare and maintain procurement and inventory reports, including spend analysis, savings tracking, and inventory dashboards.
• Utilize data analysis to identify cost savings and process improvement opportunities.
• Support initiatives for ERP optimization, e-procurement tools, and workflow automation.
• Adhere to procurement Standard Operating Procedures (SOPs) and participate in continuous improvement efforts.

Qualifications and Requirements

• A Bachelor's degree in Supply Chain Management, Logistics, Business Administration, Procurement, or a related field.
• Professional certifications such as CIPS (Level 3/4) or equivalent are advantageous.
• A minimum of 5 years of progressive experience in procurement or purchasing roles, preferably within retail, FMCG, logistics, or fulfillment center sectors.
• Hands-on experience with ERP systems, including SAP, Oracle, or similar platforms.
• A strong understanding of procurement processes, sourcing strategies, and negotiation techniques.
• Analytical skills with proficiency in MS Excel and reporting tools.
• Excellent stakeholder management and communication skills.
• Ability to perform effectively in a fast-paced, high-volume environment and manage multiple priorities.
• High integrity, attention to detail, and commitment to compliance.

Required Skills

• Procurement
• Sourcing
• RFQs (Request for Quotations)
• Negotiations
• PR to PO Conversion
• Order Execution
• Supplier Coordination
• Inventory Management
• Spend Control
• Data Analysis
• Digital Procurement
• MS Excel
• Reporting Tools
• Stakeholder Management
• Communication Skills
• ERP Systems (SAP, Oracle, or similar)
• Supply Chain Management
• Logistics

Work Environment and Location

This is a full-time position based in Riyadh, Saudi Arabia. BFL Group is committed to fostering diversity and inclusivity in the workplace and encourages applications from all qualified individuals.