Administrative Specialist Jobs in Riyadh

• Manage and organize daily office operations.
• Coordinate the CEO’s schedule, appointments, and meetings.
• Facilitate communication with external parties and team coordination.
• Prepare and organize files, documents, and reports as required.
• Professionally welcome visitors, clients, and partners.
• Represent the company at exhibitions, conferences, and events.
• Assist management with various operational and administrative tasks.

• Saudi nationality.
• Proficient in English, both spoken and written.
• Previous experience in administrative roles or the media field.
• Strong organizational and time management skills.
• Professional communication style.
• Proficiency in office tools and software.
• Able to multitask efficiently.
• Commitment to confidentiality and responsibility.
• Suitable transportation for commuting to the office.

• Monthly salary ranging from SAR 4,500 to SAR 6,000 based on experience.
• Medical insurance.
• Annual bonus linked to performance indicators.
• Creative work environment focused on music and audio production.

• Support in managing the VP’s calendar and scheduling meetings.
• Assist in preparing documents, reports, and presentations.
• Coordinate meetings and take minutes when required.
• Support internal communication with HR teams and other departments.

• Fresh graduate in Bachelor’s degree or Diploma (Business Administration or related field).
• Good communication skills in English.
• Strong organizational skills and willingness to learn.
• Ability to work in a team environment.

• Completion of courses or certifications in Executive Secretarial or Administrative Support.

• Time management.
• Communication.
• Attention to detail.
• Professional attitude.

• Manage calendars, meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and official correspondence.
• Coordinate with internal and external stakeholders professionally.
• Handle confidential information with a high level of discretion.
• Support daily administrative and operational activities.

• Minimum 3 years of experience in Executive Assistance, Office Management, or Secretariat roles.
• Excellent communication skills in both Arabic and English.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to work under pressure and manage multiple tasks efficiently.
• High level of professionalism and confidentiality.

Executive Assistant Required

A private entity is looking for a professional Executive Assistant to work in a professional and fast-growing environment, who is capable of managing sensitive executive tasks, organizing work, and efficiently following up on projects and decisions.

Main Tasks:

• Managing and organizing appointments, meetings, and professional commitments.
• Preparing meeting minutes and following up on the implementation of decisions and recommendations.
• Preparing concise and accurate executive reports for management.
• Managing official correspondence in Arabic and English.
• Organizing and archiving contracts, documents, and technical and administrative papers.
• Following up on ongoing projects and preparing periodic reports on work progress.
• Coordinating with departments, external parties, partners, and suppliers.
• Following up on contractual obligations and critical deadlines for projects and contracts.

Required Qualifications:

• Practical experience in managing executive offices, project management, or executive support for senior management.
• High skills in organization, follow-up, and priority management.
• Fluency in English, both spoken and written.
• Proficiency in Microsoft Office programs, especially Excel, Word, and PowerPoint.
• Excellent ability to prepare reports and presentations.
• Complete confidentiality in handling information.
• A strong professional personality capable of continuous follow-up and task completion.

Preferred Experience:

• Experience in large real estate projects
• Experience in technology and digital transformation projects.
• Good understanding of data center projects.
• Familiarity with network systems and technical infrastructure.
• Knowledge of security monitoring systems (CCTV) and low current systems.
• Ability to read and understand contracts, appendices, and scope of work.
• Experience in following up with suppliers, contractors, and consultants.
• Familiarity with project management basics and preparing follow-up schedules.
• Experience in large multi-party real estate projects and following up on development, implementation, and coordination among relevant parties.
• Proficiency in using artificial intelligence tools to enhance productivity and analyze information.

Application Requirements:

Please send:

1. Updated CV.
2. Expected salary.
3. Current city.

A one-page executive report template about a technical, engineering, or operational project that includes:

1. An executive summary. The main risks or challenges. Recommendations. Required actions.
2. A brief explanation not exceeding half a page about the most significant project the applicant participated in and their actual role in it.

Candidates who meet the requirements will be contacted

Human Resources and Government Affairs Coordinator Required – Office of the CEO

A company in Riyadh is looking for a reliable and organized employee to work in the CEO's office, to support administrative tasks, follow up on employee files, and manage government transactions through Saudi platforms.

Main Responsibilities:

• Support the CEO in daily administrative tasks.
• Organize employee files, contracts, and residency.
• Follow up on transactions related to power, durations, residency, insurance, Absher business, the chamber of commerce, the Ministry of Commerce, Baladi, Zakat and tax, and Ijar.
• Follow up on expiration dates of documents and licenses.
• Prepare letters, reports, and follow-up schedules.
• Coordinate with employees, suppliers, and external entities.

Requirements:

• Experience of one to three years in human resources, administration, or governmental transactions.
• Good knowledge of Saudi governmental platforms.
• Proficiency in Arabic.
• Proficiency in using Word and Excel.
• Integrity, organization, follow-up, and commitment.
• Presence in Riyadh.

Salary: determined based on experience and competence
Start: immediate preferred

To apply, please send your resume to:

• Provide executive secretarial support to management.
• Ensure timely communication and coordination of tasks.
• Handle document translation and typing with accuracy.
• Assist in the organization of meetings and events.
• Manage multiple tasks efficiently and effectively under pressure.

• Extensive experience in executive secretarial tasks.
• Fluency in English, both spoken and written.
• Strong translation and typing skills.
• Highly organized and detail-oriented.
• Excellent communication abilities.