Specialist Executive Assistant📣 Job Ad

About Bupa Arabia

Bupa Arabia is seeking a Specialist - Executive Assistant to join its team in Riyadh. This full-time position is integral to providing comprehensive administrative support and ensuring the smooth daily operations of the C-suite Executive Team (CET) Office.

Role Overview

The Specialist - Executive Assistant will be responsible for coordinating and managing the daily functions of the CET Office. This role ensures that all administrative operations run efficiently, providing essential support to the executive team and contributing to their overall productivity and organizational effectiveness.

Key Responsibilities

• Coordinate appointments and meetings to effectively manage CET calendars and schedules.
• Arrange domestic and international travel, including flight, hotel, and car rental reservations.
• Greet visitors and manage incoming phone calls for CET members.
• Support the organization of company events and conferences, such as offsite meetings and events specifically for CET members.
• Order stationery and IT equipment for the CET Office to maintain smooth function and operations.
• Handle correspondence, complaints, and queries with professionalism.
• Prepare letters, presentations, and reports for the CET.
• Process invoices and manage CET office budgets.
• Maintain established procedures and office administrative systems.
• Provide support to CET members with internal operations, including vacation planning, preparing announcements, and following up on approvals.

Work Environment

This is a full-time position based in Riyadh. The Specialist - Executive Assistant will operate within a professional office environment, directly supporting the C-suite Executive Team at Bupa Arabia.

Candidate Profile

The ideal candidate will demonstrate strong organizational capabilities and administrative proficiency. While specific experience requirements are not detailed, a proven ability to manage diverse administrative tasks and provide high-level executive support is expected for this role.

Application Information

Interested candidates are invited to apply for this full-time opportunity in Riyadh. Further details regarding the application process will be provided upon inquiry.