Tender & e Procurement Portals Coordinator

About Zahran Facilities Management

Zahran Facilities Management is seeking a Tender & e Procurement Portals Coordinator to join their team in Riyadh, Saudi Arabia. This is a full-time position requiring 0-1 years of experience, focusing on managing and coordinating tender processes through various e-procurement platforms.

Role Overview

The Tender & e Procurement Portals Coordinator will be responsible for the efficient management of the company's presence on e-procurement portals and the timely submission of tender documents. This role involves daily monitoring, meticulous data entry, and coordination with internal teams to ensure compliance and accuracy in all submissions.

Key Responsibilities

• Register and maintain company profiles on various e-procurement portals, including SAP Ariba, Oracle, and client-specific vendor portals.
• Monitor portals daily to identify new tenders and Requests for Quotation (RFQs) from both private and government sectors.
• Download, organize, and track all tender documents and their respective deadlines.
• Upload bids, pricing information, and technical/commercial documents accurately and within specified deadlines.
• Enter pricing and other data with a high level of accuracy, ensuring to double-check all submissions for errors.
• Coordinate effectively with the Business Development, Technical, and Finance teams to gather all necessary documents for tender submissions.
• Ensure all company documents, such as CR, VAT, Zakat, GOSI, and Saudization certificates, are kept current and readily available.
• Maintain a comprehensive tender tracker and provide regular reports on submission status to management.
• Follow up with clients regarding clarifications, addenda, and the results of tender submissions.

Required Experience

• 0-1 years of relevant experience in tender coordination or e-procurement portal management.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, requiring a dedicated individual to manage critical tender and e-procurement activities within a dynamic corporate setting.

Application Process

Candidates who meet the above requirements are encouraged to apply for this role at Zahran Facilities Management.