مساعدة تنفيذية مديرة عمليات📣 Job Ad

About the Role

DotGo Space is seeking a highly efficient Executive Assistant & Operations Manager to join our team in Riyadh. This full-time role requires a professional who combines meticulous organization with the ability to manage multi-faceted daily operations. The successful candidate will serve as a close executive partner to management, focusing on enhancing business efficiency, optimizing workflow, coordinating work teams, and improving the experience for clients and partners.

Key Responsibilities

• Manage the executive agenda, including organizing appointments, meetings, visits, and priority files.
• Oversee company site operations, monitoring facility readiness, service quality, and adherence to operational standards.
• Coordinate and follow up with reception, sales, customer service, and operations teams, escalating observations and recommendations to management.
• Follow up on contracts, renewals, price offers, administrative files, and related operational commitments.
• Conduct financial and administrative coordination to track invoices, collections, expenses, and periodic reports.
• Support the sales system by following up on potential clients, organizing opportunity pipelines, and tracking offers and contracts.
• Manage professional communication with clients, partners, suppliers, and external parties.
• Prepare executive and operational reports, and monitor performance indicators, tasks, and decisions until closure.
• Support human resources functions, including organizing employee files, monitoring attendance, coordinating interviews, and onboarding procedures.
• Contribute to organizing events, partner meetings, and important visits.
• Develop internal procedures and propose practical solutions to enhance operational efficiency and improve customer and employee experience.

Required Experience and Qualifications

• A minimum of 3 years of practical experience in executive assistance and operations management.
• Excellent proficiency in English, both written and spoken, with the ability to manage professional correspondence and meetings.
• Practical understanding of contracts, financial follow-up, and customer relationship management.
• Experience in startups is preferred.

Essential Skills and Tools

• High proficiency in organization, follow-up, time management, and prioritizing tasks.
• Proven ability to work under pressure and manage multiple tasks and files efficiently and accurately.
• Good experience in using artificial intelligence tools and productivity tools to accelerate achievement, prepare reports, organize information, and improve workflow.
• Proficiency in using Microsoft Office or Google Workspace and work and communication management platforms.

Personal Attributes

• A leadership-oriented, tactful, and proactive personality capable of problem-solving and taking initiative.
• A genuine desire for professional development, continuous learning, and growth within an ambitious and fast-paced work environment.

Application Information

We invite qualified candidates to apply for this full-time position in Riyadh. Salary for this role will be discussed during the interview process.