Virtual Executive Assistant📣 Job Ad

About the Role

Recruit Lytixs Hires is seeking a Virtual Executive Assistant to provide high-level administrative support to executives and leadership teams. This full-time position is based in Al Madinah (Medina) and is crucial for ensuring the smooth and efficient operation of daily administrative tasks.

Role Overview

As a Virtual Executive Assistant, you will manage schedules, coordinate communications, and organize meetings to support key business decisions. Your role is essential in maintaining organizational efficiency and improving productivity across the leadership team and the wider organization. The ideal candidate will demonstrate professionalism, attention to detail, and the ability to manage multiple priorities effectively.

Key Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and reminders.
• Handle incoming emails and communications, prioritizing and responding as appropriate.
• Maintain clear and professional communication and coordinate correspondence on behalf of executives.
• Track tasks, deadlines, and priorities to ensure timely completion of assignments.
• Organize and follow up on action items derived from meetings and communications.
• Assist in managing day-to-day administrative workflows and ensure all activities are properly documented and tracked.
• Coordinate meeting logistics, including preparing agendas, materials, and virtual setup.
• Take notes during meetings and distribute summaries or action items to relevant parties.
• Arrange travel plans, accommodations, and itineraries when required, ensuring alignment with executive priorities.
• Prepare, format, and organize documents, reports, and presentations.
• Maintain organized digital files and records, and assist with data entry and information management tasks.
• Ensure all documentation is accurate and easily accessible.

Required Experience and Attributes

• 0-1 years of experience in an administrative or executive support role.
• Demonstrated professionalism and a strong attention to detail.
• Proven ability to manage multiple priorities and tasks effectively in a fast-paced environment.
• Excellent organizational and communication skills.

Compensation and Work Environment

This role offers competitive compensation, complemented by performance-based incentives. Recruit Lytixs Hires is committed to providing a professional and supportive remote environment where team members can develop their skills and contribute meaningfully to executive operations.

Application Process

Candidates who meet the above requirements are encouraged to apply. We look forward to reviewing your qualifications.