Administrative Assistant

About Measurement Methods Technology (MMT)

Measurement Methods Technology (MMT) is a Saudi-based company specializing in test and measurement instruments, industrial technologies, and advanced technical solutions. The company is committed to delivering high-quality products and professional services, maintaining strong customer relationships, and upholding operational excellence.

The Role: Administrative & Executive Assistant

MMT is seeking a highly organized, proactive, and detail-oriented Administrative & Executive Assistant to support the General Manager and oversee daily administrative activities. This full-time position is based in Al Khobar, Eastern Region. The role encompasses executive assistance, customer account coordination, payment collection follow-ups, internal documentation, and inter-departmental communication to ensure efficient business operations.

Key Responsibilities

• Provide direct administrative and executive support to the General Manager, including managing schedules, appointments, meetings, and business correspondence.
• Prepare professional emails, letters, reports, and presentations, and coordinate directly with the General Manager, providing regular progress updates.
• Monitor outstanding customer payments, follow up on receivables, and coordinate with customers regarding overdue invoices and payment schedules.
• Register and update customer information accurately in the company's internal system (ERP/Odoo) and complete customer registration on external client portals and electronic procurement platforms.
• Coordinate with Sales Engineers and customers to support daily operations, following up on customer requests, pending documents, and administrative requirements.
• Communicate with suppliers regarding orders, required documentation, and delivery updates, and follow up on shipments and pending supplier requests.
• Prepare daily, weekly, and monthly administrative reports as requested, and maintain organized records, correspondence, and document filing systems.
• Organize office activities, administrative documents, and confidential records, handling incoming emails and inquiries.

Inter-Departmental Coordination

• Work closely with the Accounting Department to resolve payment-related issues and prepare periodic reports on outstanding payments.
• Coordinate between the Sales, Accounting, Purchasing, and Management departments, tracking pending tasks and ensuring proper follow-up.
• Coordinate with the Purchasing Department to ensure timely order processing and maintain organized records of supplier correspondence.
• Support internal communication to improve operational efficiency and provide regular status updates to management on assigned tasks.

What MMT Offers

• A professional and supportive working environment.
• Direct exposure to senior management and business operations.
• Opportunities for career development and professional growth.
• A competitive salary based on qualifications and experience.

Application Process

Candidates interested in this Administrative & Executive Assistant role are encouraged to apply. The salary will be determined based on qualifications and experience.