Executive Administrative Assistant📣 Job Ad

About Mehad

Mehad (مهاد) is a real estate development and contracting company dedicated to creating innovative, sustainable, and functional spaces. The company emphasizes quality, creativity, and excellence in all projects, working closely with clients to transform their visions into practical and inspiring environments. Mehad fosters collaboration across disciplines to deliver integrated solutions, maintaining a culture focused on impactful, well-designed spaces and long-term value.

The Executive Administrative Assistant Role

Mehad is seeking an Executive Administrative Assistant to provide high-level support to its executives. This is a full-time, on-site position based in Al Khobar, Eastern Region. The role is suitable for candidates with 0-1 years of experience, offering an opportunity to contribute to the efficient management of executive operations within a dynamic real estate environment.

Key Responsibilities

• Provide comprehensive administrative support to executives.
• Manage executive calendars and coordinate meetings.
• Arrange and manage travel logistics.
• Prepare and draft correspondence and reports.
• Handle incoming phone calls and inquiries professionally.
• Organize and maintain both physical and digital records.
• Support daily office operations to ensure smooth functioning.
• Coordinate internal and external communication channels.
• Assist with the preparation of documentation and presentations.
• Ensure efficient management of executive schedules and priorities.

Required Qualifications and Experience

• Strong administrative assistance and executive administrative assistance skills, with experience supporting senior leaders.
• Solid clerical skills, including proficiency in document preparation, filing, data entry, and record management.
• Professional phone etiquette and effective communication skills for handling calls, messages, and stakeholder interactions.
• Proficiency with standard office productivity tools, including word processing, spreadsheets, email, and calendar software.
• Previous experience in real estate, construction, or a related industry is preferred.

Essential Skills and Attributes

• Excellent organizational and time-management abilities, with the capacity to prioritize tasks and meet deadlines effectively.
• High level of integrity, discretion, and reliability when handling confidential information.
• Demonstrated attention to detail and the ability to manage multiple tasks concurrently.
• A proactive approach to supporting executive needs in a fast-paced environment.

Work Environment

This role is based on-site in Al Khobar, requiring the Executive Administrative Assistant to be present at the company's offices. The work environment at Mehad emphasizes collaboration and a commitment to delivering high-quality, well-designed spaces. The successful candidate will operate within a dynamic setting that requires adaptability and efficient management of executive support functions.