Management Executive Secretary📣 Job Ad

About the Management Executive Secretary Role

Eram Talent is seeking a highly organized and proactive Management Executive Secretary to provide comprehensive administrative support to senior management. This full-time position is based in Al Khobar, Eastern Saudi Arabia. The successful candidate will play a critical role in optimizing the efficiency and effectiveness of the management team by handling scheduling, communication, and administrative tasks with professionalism and discretion.

Key Responsibilities

• Manage the Chief Officer's calendar, including scheduling appointments, meetings, and events, and prioritizing conflicting schedules.
• Plan and coordinate all aspects of the Chief Officer's business travel, ensuring efficiency and cost-effectiveness.
• Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.
• Draft and prepare written communications, such as emails, memos, and letters, on behalf of the Chief Officer.
• Arrange and coordinate meetings, conferences, and events, including preparing materials and taking minutes.
• Maintain organized and up-to-date filing systems for executive-level documents and records.
• Conduct research and gather information to support the Chief Officer's decision-making processes.
• Track and process the Chief Officer's expenses, preparing expense reports and maintaining accurate records in compliance with company policies.
• Provide administrative and operational support for special projects or initiatives.
• Coordinate with cross-functional teams and stakeholders as needed.
• Handle confidential and sensitive information with utmost discretion and professionalism.
• Contribute to the identification of opportunities for continuous improvement of systems and processes to increase productivity and operational efficiency.
• Implement relevant department policies, processes, and procedures.
• Contribute to the preparation of timely and accurate reports to meet departmental requirements.

Qualifications and Experience

• A Bachelor's degree in Business Administration or an equivalent qualification from a recognized and accredited university is required.
• A Master's degree in Business Administration or an equivalent qualification is preferred.
• A minimum of 5 years of experience in executive secretarial or administrative support roles is necessary.

Required Skills and Attributes

• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• A high level of discretion and confidentiality when handling sensitive information.
• Ability to work independently and as part of a team.
• Detail-oriented with a proactive and adaptable mindset.

Work Location and Type

This is a full-time position located in Al Khobar, Eastern Saudi Arabia.