Executive Secretary to Managing Director📣 Job Ad

About the Executive Secretary Role

NOK Human Capital is seeking an organized and service-oriented Executive Secretary to provide comprehensive administrative and personal assistant support to senior executives within a reputable, diversified business group. This group, headquartered in Dammam, Eastern Province, has significant interests across real estate, infrastructure, and investments, and prioritizes excellence, integrity, and operational efficiency. The role is full-time and requires 2-5 years of experience.

Role Overview and Responsibilities

The Executive Secretary will be instrumental in ensuring the smooth operation of executive functions. Key responsibilities include:

• Managing executive calendars, including scheduling, rescheduling, and prioritizing meetings across different time zones, and preparing necessary briefs and agendas.
• Coordinating all aspects of executive travel, from flights and visas to accommodation, ground transportation, and detailed itineraries.
• Serving as the primary point of contact for executives, screening calls and correspondence with internal and external stakeholders.
• Preparing, formatting, and proofreading reports, presentations, and executive summaries using Microsoft Office Suite.
• Tracking action items, deadlines, and follow-ups to ensure timely execution of tasks and decisions.
• Organizing board and leadership meetings, managing logistics, virtual meeting links, materials, minutes, and action registers.
• Maintaining confidential files, records, and databases with meticulous attention to detail.
• Handling general personal assistant duties such as processing expenses, reimbursements, and personal appointments.
• Providing support for ad-hoc executive projects and light event coordination.

Required Qualifications and Experience

Candidates for this position must possess the following qualifications:

• A minimum of 2–5 years of experience providing executive support to C-level or senior leadership.
• Fluency in both spoken and written English.
• High proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Proven expertise in calendar management and coordinating complex travel arrangements (domestic and international).
• Strong reporting skills, including drafting, formatting, and consolidating executive reports.
• Excellent business writing and presentation skills.
• Demonstrated discretion and integrity in handling sensitive information.
• Familiarity with video conferencing tools and basic project tracking methodologies is preferred.

Skills and Competencies

The ideal candidate will be detail-driven and comfortable operating in a fast-paced executive environment. Key competencies include:

• Exceptional organizational and time management skills.
• Strong interpersonal and communication abilities.
• Proactive problem-solving capabilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Adaptability and a service-oriented approach.

Work Location and Type

This is a full-time position based in Dammam, Eastern Province. While not explicitly stated, the role supports senior leadership within a business group, indicating a professional office environment.

Additional Information

Familiarity with the Arabic language is considered a plus for this role. The salary for this position is not disclosed.