Executive Secretary📣 Job Ad

About the Executive Secretary Role

CleanLife is seeking a highly organized and proactive Executive Secretary to provide comprehensive administrative and organizational support to the Executive Management. This full-time position is based in Riyadh and requires 2-5 years of experience. The Executive Secretary will be instrumental in coordinating executive activities, managing communications, and ensuring the smooth operation of daily administrative functions.

Key Responsibilities

• Manage and coordinate the Executive Director's calendar, meetings, and appointments.
• Organize meetings, prepare agendas, and record detailed meeting minutes.
• Follow up on action items derived from management decisions to ensure timely execution.
• Handle incoming calls, emails, and correspondence with a high degree of professionalism.
• Prepare reports, presentations, and other executive documents as required.
• Maintain and organize confidential files, records, and essential administrative documents.
• Coordinate communication flow between executive management and internal departments.
• Welcome visitors, guests, and business partners, and arrange executive meetings.
• Manage travel arrangements, including flight bookings and itinerary planning for official business trips.
• Monitor incoming and outgoing correspondence to ensure prompt processing.
• Perform other administrative and executive support duties as assigned by management.

Required Qualifications

• A Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field.
• A minimum of 3 years of experience in an Executive Secretary, Executive Assistant, or similar support role.

Essential Skills and Competencies

• Excellent organizational and time management capabilities.
• Strong verbal and written communication abilities.
• A high level of professionalism, confidentiality, and discretion.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to work effectively under pressure and manage multiple priorities simultaneously.
• Strong problem-solving and decision-making skills.
• Flexibility and adaptability in a dynamic work environment.

Work Environment and Location

This is a full-time position located in Riyadh. The role involves supporting executive management within the CleanLife organization.