Executive Secretary📣 Job Ad

About the Executive Secretary Role

360Solutions is seeking a dedicated Executive Secretary to provide comprehensive administrative support to senior management in Riyadh. This full-time position requires a professional with 5-10 years of experience in a similar capacity.

Key Responsibilities

• Organize and manage the CEO's schedule, including internal and external meetings.
• Handle official correspondence, manage incoming calls, respond to inquiries, and direct them to the appropriate departments.
• Coordinate meeting schedules, liaise with participants, and follow up on appointments.
• Professionally draft meeting minutes, document decisions and recommendations, and ensure follow-up with relevant departments.
• Prepare periodic progress and follow-up reports for senior management.
• Monitor the implementation of tasks and directives from management, ensuring adherence to timelines.
• Prepare and design professional PowerPoint presentations for meetings and official events.
• Manage and organize paper and electronic files, ensuring efficient archiving for easy access.
• Maintain and update databases with information related to projects, meetings, decisions, and follow-ups.
• Draft official letters and correspondence in both Arabic and English as required.
• Coordinate with various departments and external parties to ensure smooth workflow and objective achievement.
• Maintain the confidentiality of information and documents belonging to senior management.
• Perform other duties as assigned by management that are related to the nature of the work.

Required Qualifications and Experience

• Minimum of 5 years of experience in an executive secretarial or administrative support role.
• Proven experience in organizing schedules and managing meetings for senior leadership.
• Proficiency in preparing meeting minutes and executive reports.
• Demonstrated ability to create professional presentations.
• Excellent command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Essential Skills and Attributes

• Strong organizational and time management skills.
• Excellent follow-up, coordination, and prioritization abilities.
• Effective communication skills.
• Ability to work effectively under pressure and manage multiple tasks simultaneously.
• High level of accuracy, professionalism, and strict adherence to confidentiality.

Work Environment and Location

This is a full-time position based in Riyadh. The role involves close collaboration with senior management and various internal and external stakeholders.